Accounts Payable Specialist

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a manufacturing organization in Garland, Texas. This position plays a key role in keeping supplier payments accurate, timely, and well documented while supporting month-end close, reconciliations, and audit readiness. The ideal candidate brings strong manufacturing accounts payable experience, sound accounting knowledge, and the ability to work closely with purchasing, finance, and vendors in a deadline-driven environment.

Responsibilities:

• Manage weekly processing of supplier invoices for manufacturing materials by verifying purchase orders, receipts, and invoices before payment is released.
• Prepare scheduled payment runs and issue checks based on approved cash needs, ensuring all disbursements are completed accurately and on time.
• Partner with purchasing and finance teams to investigate and resolve mismatches involving invoices, receiving records, inventory activity, and purchase orders.
• Support month-end close by creating accruals, posting accounts payable adjustments, and preparing reconciliations and related work papers.
• Compile cash requirement summaries and highlight overdue or high-priority invoices for leadership review each week.
• Respond to vendor questions promptly, research account issues, and maintain consistent follow-up until items are resolved.
• Process indirect and non-material invoices after confirming appropriate approvals and correct coding.
• Reconcile the accounts payable subledger to the general ledger and correct discrepancies to maintain accurate financial records.
• Review open receipt and uninvoiced activity, following up on aging items to ensure timely resolution.
• Assist with audits, reporting requests, filing, mail handling, lockbox-related check processing, and other accounting support tasks as needed.