Project Billing Specialist

We’re supporting a growing construction‑sector organization seeking a detail‑obsessed Project Billing & Lien Specialist who thrives in a fast‑paced environment where accuracy and deadlines matter. This role blends project billing, financial coordination, and Texas lien compliance — perfect for someone who enjoys variety and ownership.

If you’re comfortable navigating AIA formats, managing lien timelines, and working within an ERP to keep large projects moving smoothly, this could be your next home.

Your day‑to‑day will revolve around ensuring project financials and compliance stay airtight. You’ll partner with internal teams, customers, and external partners to keep documentation clean and billing accurate.

• Create new projects and sub‑projects within the ERP environment
• Prepare, review, and submit monthly construction invoices (including AIA‑style billing)
• Work closely with project managers and customers on billing details and approvals
• Identify and resolve billing discrepancies with proactive communication
• Support project teams with budgets, tracking, cost details, and ERP updates
• Manage monthly notices and retainage documentation through lien‑tracking platforms
• Assist with job closeout materials (certs, affidavits, waivers, etc.)

• Maintain accurate, audit‑ready project and legal files
• Ensure compliance with customer, insurer, and program requirements (bonded work, OCIP/CCIP, etc.)
• Manage collection, tracking, and organization of lien waivers
• Keep project documentation consistent, complete, and accessible
• Track and manage all lien‑related deadlines, notices, and requirements
• Prepare, send, and log statutory notices
• File mechanic’s liens, constitutional liens, and bond claims when needed
• Maintain detailed logs of mailings, deliveries, and filing dates
• Research property ownership and project details
• Coordinate with legal support or lien‑filing partners
• Prepare lien releases following payment confirmation
• Ensure full alignment with Texas Property Code requirements

• Background in construction billing, project accounting, or collections
• Hands‑on AIA billing experience (Excel‑based G702/G703 or similar)
• Understanding of Texas lien processes (notice timelines, filings, waivers)
• Experience inside an ERP system
• Exceptional organizational skills, accuracy, and follow‑through
• Clear communicator with strong confidentiality standards

• Experience with CMiC, Textura, Procore
• Experience with Levelset or another lien‑management tool