HR Specialist (Administration​/Operations

Summary

Provides professional administrative and operational support to the Human Resources Department, including executive-level and management support. Serves as the first point of contact at the HR front desk, providing professional and responsive customer service to employees, applicants, vendors, and visitors. Serves as the Department Purchasing Coordinator and assists with budget administration, procurement, technology, and special projects. Requires strong initiative, sound judgment, discretion, technological proficiency, and the ability to manage multiple priorities and projects.

Handles sensitive matters with tact and diplomacy while proactively identifying needs, resolving issues, and supporting efficient departmental operations.

Provides professional administrative and operational support to the Human Resources Department, including executive-level and management support. Serves as the first point of contact at the HR front desk, providing professional and responsive customer service to employees, applicants, vendors, and visitors. Serves as the Department Purchasing Coordinator and assists with budget administration, procurement, technology, and special projects. Requires strong initiative, sound judgment, discretion, technological proficiency, and the ability to manage multiple priorities and projects.

Handles sensitive matters with tact and diplomacy while proactively identifying needs, resolving issues, and supporting efficient departmental operations.

$61,000 - $70,000 depending on qualifications and experience

8am – 5pm, Monday - Friday

include the following. Other duties may be assigned.

• Executive and Management Support:
  Provides professional administrative and operational support to executive-level and management staff, including coordinating meetings, preparing correspondence and documents, tracking assignments, maintaining records, and supporting departmental initiatives.
• Budget and Procurement Administration:
  Assists with the development, monitoring, and administration of the Human Resources Department budget. Serves as the Department Purchasing Coordinator and coordinates purchasing and procurement activities, including purchase requisitions, purchase orders, invoices, expenditures, and related documentation. Ensures compliance with City policies and procedures and assists with budget planning, forecasting, and reconciliation.
• Vendor and Contract Coordination:
  Coordinates with vendors, Purchasing, and other internal partners regarding departmental purchases, contracts, service agreements, renewals, invoices, and related matters. Monitors deadlines, maintains documentation, and proactively follows up to ensure timely completion.
• Departmental Operations and Customer Service:
  Serves as a primary point of contact at the HR front desk and provides professional, responsive customer service to employees, applicants, vendors, and visitors. Provides day-to-day administrative and operational support to the department, responds to inquiries, researches issues, and assists with maintaining efficient departmental operations.
• Project and Initiative Management:
  Coordinates and independently manages multiple projects, assignments, and departmental initiatives that may span across various Human Resources divisions. Develops timelines, tracks deliverables, coordinates stakeholders, identifies potential issues, and ensures projects and assignments are completed accurately and timely.
• Communications, Records, and Documentation:
  Prepares, edits, and distributes correspondence, reports, presentations, spreadsheets, and other departmental documents. Maintains accurate records, files, budget and purchasing documentation, and other confidential or operational information in accordance with City policies and applicable retention requirements.
• Confidential Matters and Professional Judgment:
  Handles sensitive, confidential, and potentially difficult situations involving employees, management, vendors, and other stakeholders with tact, diplomacy, professionalism, and sound judgment. Maintains confidentiality, appropriately escalates concerns,…