Receptionist, Administrative​/Clerical

Job Details:

Job Location:

The Parks at Garland - Garland, TX 75044, Job Shift: Day,

• Answer telephones, determine nature of call and direct caller to appropriate individual or department. SB Assist department directors in administrative matters (i.e., typing reports, correspondence, etc.).
• Assist with administrative duties as directed (includes typing, filing, posting accounts, etc.).
• Assist payroll clerk with administrative functions when necessary.
• Greet visitors and direct to appropriate office and/or resident room.
• Issue and collect identification badges as visitors sign in/out.
• Maintain a current file/listing of residents by name and room number, emergency phone numbers of on-call personnel, department extensions, key personnel, etc. Manage and track key dates for contracts, renewals and deadlines for a variety of administrative documents.
• Operate copier, office machines, etc., as directed.
• Operate telephone system, transfers, voicemail administration and setup and operate paging system when required.
• Order supplies as directed in accordance with facility purchase order system and expenditure tracking.
• Provide directions/information to visitors, guests, residents, sales representatives, etc.
• Assist with inter-facility communication. Receive, sort and distribute mail as directed.
• Personnel Functions Coordinate required background checks and screening of personnel, contractors, volunteers and business associates.
• Input data for administrative programs.

• Must have at least one (1) year experience in a clerical position or successfully completed a secretarial science program from an accredited school/college.

• Must be able to read, write, speak and understand the English language.
• Must possess the ability to make independent decisions when circumstances warrant such action and to remain calm during emergency situations.

• Must possess the ability to deal tactfully with personnel, residents, family members, visitors and the general public.
• Must be knowledgeable of administrative practices, procedures and guidelines.
• Must possess a cheerful personality and be able to work harmoniously with other personnel.
• Must possess the ability to minimize waster of supplies, misuse of equipment, etc.
• Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing practices.
• Must be able to follow written and oral instructions.
• Must be competent with word processing, email and spreadsheet applications (e.g., Microsoft Office or equivalent).