TPWD - Administrative Assistant IV; Assistant Office Manager

To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.

HIRING CONTACT: Kelly Cardona, , kelly.cardonaas.gov

PHYSICAL WORK ADDRESS: Meridian State Park, 173 Park Rd 7, Meridian, TX 76665

Under the direction of the Park Leadership and the Office Manager, this position performs highly complex (senior-level) administrative support work to include disseminating information, preparing correspondence and/or maintaining filing systems regarding personnel management, purchasing, budgeting, training, material/property management, and/or other administrative procedures as assigned. May provide information and assistance to the public. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment.

% of Time

Essential Job Duties by Category

30%

Administrative Support:

In consultation with the Human Resources Division and Site/Regional leadership; edits, and distributes correspondence, reports, forms, and documents. Responds to inquiries. May coordinate and schedule travel arrangements for management. May coordinate and facilitate meeting locations, preparation of presentations as required.

30%

Purchasing, Accounting and/or Budgeting Duties:

Assists supervisor or upper management with data needed for budget preparation. Accurately monitors and maintains budget tracking system as requested. Reviews expenditure history as requested by supervisor or other management staff. Maintains accounting system for revenue tracking and reporting. Reviews purchase request documents for accuracy to ensure purchasing compliance. Enters data related to purchase orders, requisitions and procurement card transactions into system of record.

May make purchases with a state procurement card. Collects revenue and adheres to fiscal control policies.

5%

Assist with developing job postings and screening applicants. May assist with interview processes in coordination with division and agency protocols. May coordinate system access and deactivation for new/separating employees and coordinate equipment and uniform assignment/retrievals. May provide guidance to others.

30%

Other Division Specific

Job Duties:

Provides customer service to provide information and assistance to site visitors/public. May assist with park store inventory, pricing, and store displays.

5%

Marginal

Job Duties:

Performs additional duties as assigned. Complies with Agency, Division and Department rules, regulations, and procedures.

Education:

Graduation from High School or GED.

Experience:

Two years of experience in administrative support work.

Experience in maintaining filing systems to include recording information or maintaining documentation.

Licensure:

Must possess a valid State driver's license.

Experience:

Three years of experience in administrative support work.

Experience in customer service.

Experience in cash management, accounting, auditing or revenue reporting concepts.

Knowledge of office practices or administrative procedures.

Knowledge of budget management, tracking, or monitoring.

Knowledge of retail sales practices and procedures, including ordering, receiving, inventory control, and merchandise display.

Knowledge of purchasing, procurement methods or procedures.

Skill in use of standard office equipment and software.

Skill in using Microsoft Office Suite, Virtual meeting platforms (MS Teams, Zoom, Webex, etc.) and/or Adobe products.

Skill in training others.

Skill in verbal and written communication.

Ability to communicate effectively.

Ability to handle difficult/emergency…