Sales & Vendor Coordinator

Job Summary:

Join our team as a Sales & Vendor Coordinator, where you will play a key role in managing purchase orders, vendor communications, inventory systems, and freight coordination. We're looking for a detail-oriented professional who thrives in a fast-paced environment and enjoys keeping operations running smoothly.

Job Description:

Knowledge and understanding of Quick Books and Fishbowl.

Data entry into both software systems.

Purchasing / Vendors Process all purchase orders via email, revise purchase orders as necessary.

Track all purchase confirmations.

Keep supplier’s information up to date in Fishbowl.

Purchasing / Vendors Process all purchase orders via email, revise purchase orders as necessary.

Track all purchase confirmations.

Keep supplier’s information up to date in Fishbowl.

EDI Software Properly acknowledge customer POs, create labels (i.e Dot Foods), and generate and send customer invoices.

Update any new pricing or items within the EDI product catalog.

Vertical Cold Storage Create Inbound Orders for product we send to cold storage.

Arrange 3rd party freight for inbound orders (24 pallets).Create Outbound Orders for product shipping out of Vertical that match our customers’ orders.

Communicate with Vertical’s customer service team for any issues or updates.
3rd Party Freight Carriers Get freight rate quotes for shipments.

Book outbound freight with our carriers.

Job Qualifications:

Minimum 1 year of experience using Quick Books, Fishbowl, or similar ERP/accounting systems preffered.

Working knowledge of Microsoft Outlook, Excel, and other Microsoft Office applications.

Strong verbal and written communication skills with the ability to interact professionally with customers, vendors, and team members.

Basic understanding of sales processes, order management, and customer service.

Excellent organizational skills and attention to detail.

Strong problem-solving skills and the ability to adapt to changing priorities.

Experience with purchasing, inventory management, logistics, or vendor coordination is preferred.

Bilingual (English/Spanish) preferred but not required.

Pay and Benefits:

$19-21/hour Benefits and PTO after 60 days Company paid Life&AD/D, short-term disability, 401k employer matchI-9 and E-Verify Compliance:
Employment eligibility will be verified through the U.S. Department of Homeland Security's E-Verify system. All applicants must provide valid documentation to establish identity and authorization to work in the United States, as required by federal law.
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