Office Administrative Assistant

Benefits

• Bonus based on performance
• Competitive salary
• Employee discounts
• Opportunity for advancement
• Training & development

Odyssey Contracting was founded to bridge the long-standing communication gap in construction through radical transparency and elite service. As an Administrative Assistant on our team, you will serve as the operational backbone - ensuring our team, leadership, and clients experience absolute clarity from day one. You will act as a primary brand ambassador, directly managing incoming lead inquiries to qualify potential projects and book estimates, while driving seamless office operations behind the scenes.

If you thrive on precision, proactive follow-through, and exceptional client rapport, you will directly power our growth.

• Promptly respond to incoming leads requesting project estimates, delivering an elite customer experience from the first interaction.
• Qualify prospective clients according to company criteria to ensure project alignment.
• Schedule estimate appointments on team calendars with precision, setting clear expectations with clients and sales representatives.

• Serve as the first line of radical transparency by managing and routing calls, messages, and client inquiries promptly.
• Maintain calendars, organize high-level meetings, and document accurate meeting minutes.
• Draft, distribute, and archive clear, professional emails, memos, correspondence, and leadership reports.
• Maintain an organized filing system and continuously update standard office procedures.

• High school diploma or GED required;
  Associate degree or specialized administrative training preferred.
• Proven experience as an Administrative Assistant, Lead Intake Specialist, or in a similar high-accountability client service role.
• Strong written and verbal communication skills with a friendly, professional demeanor on the phone.
• High tech literacy, with proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint) and familiarity with platforms like Accu Lynx and Quick Books.
• Exceptional organizational skills, sharp time management, and the ability to prioritize tasks with meticulous attention to detail.