Staff Accountant

Position Summary

The Club Staff Accountant is responsible for overseeing accounts payable transactions, posting journal entries, reconciling certain balance sheet accounts, maintaining fixed asset files, and assisting the Chief Financial Officer (CFO) with monthly financial reporting, special projects, annual budgeting, and implementation of accounting-related technology systems. This position reports directly to the CFO.

• Bachelor’s degree in accounting and/or finance is preferred
• Proficiency with Microsoft Office applications with an emphasis on Excel
• Strong computer skills with the ability to learn new software systems as required
• Excellent verbal and written communication skills, including follow‑up on issues as necessary
• Excellent organizational and analytical skills
• Customer service oriented with ability to be a team player
• Self‑motivated with a desire for continuous improvement
• Accounting and operational experience a plus, but not required

• Oversee the Accounts Payable process, including verifying all vendor invoices and credits, communicating with department managers regarding timely coding and approval of invoices, and entering approved invoices into the accounting system (Clubessential).
• Reconcile vendor statements monthly to ensure accuracy, track and ensure that monthly vendors are paid timely, and review the accounts payable aging report at least monthly and follow up with vendors as appropriate.
• Maintain vendor records in Clubessential, including collection of W‑9 Forms and when appropriate Certificates of Insurance.
• Serve as the primary communicator with vendors regarding invoice discrepancies or payment inquiries and reconcile and post corporate credit card activity.
• Participate in the transition to an automated AP invoicing platform, which will reduce time spent on AP and free up time for other accounting activities.
• Post journal entries to record monthly expense of prepaids, depreciation, various accruals, and cost of sales; record cash transfers initiated by CFO; record deposits of initiation fees from new members; post bi‑weekly payroll journal entry.
• Reconcile receivables, prepaids, accruals, and loan balances to the general ledger.
• Create and send a list of acquisitions and dispositions to the CPA firm and reconcile the CPA firm depreciation schedule to the general ledger.
• Maintain cost schedules for construction projects.
• Assist CFO with preparation of monthly financial reports.

• Become knowledgeable in all pertinent accounting‑related software used by the Club, including Clubessential (POS and general ledger), Edenred (vendor payment platform), and Fin Tech (beverage vendor payment platform).
• Assist in transitioning from paper to electronic records over time.

• Provide input to forecasting and budgeting projects as needed.
• Assist CFO with special projects and analysis.

• Communicate with members regarding statements, vendors regarding invoices, and all departments regarding various matters.
• General office responsibilities are shared on occasion, including answering phone calls, assisting members with mail, copies or faxing, and other tasks as needed.
• Some cross‑training with other accounting staff to fulfill team responsibilities when a team member is away from the office.
• Assist CFO and General Manager as needed.

• Will spend time working on the computer in fulfilling job requirements.
• Ability to focus and complete tasks within stated deadlines.
• May occasionally be required to lift up to 20 pounds.