Accounting Technician III

Agency

Dept of Health and Human Services

Division

SEC OFFICE - CONTROLLER

Job Classification Title

Accounting Technician III (S)

Position Number

Grade

NC07

About Us

The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.

Description of Work

The Accounting Technician III position independently performs technical accounting work within the Accounting and Financial Management–Accounts Payable unit of the DHHS Controller’s Office. The role is responsible for auditing and processing a high volume of invoices, ensuring compliance with State and Federal guidelines, and maintaining accurate financial records in NCAS and NCFS systems.

This position manages invoice batches, monitors match exceptions, and applies applicable discounts while maintaining documentation and communication with internal and external stakeholders. Work involves detailed review of financial data, resolution of discrepancies, and timely processing of payments. This role also supports fiscal reporting and contributes to the overall accuracy and integrity of financial operations.

Key

Duties Include:

• Audit high-volume invoices for compliance with State and Federal policies prior to payment processing.
• Review purchase orders for appropriate funding and ensure invoices are properly coded and approved.
• Monitor match exceptions and incomplete invoices in NCAS and follow up to resolve outstanding issues.
• Process escheats and travel advance payments in ACTS and CORE banking systems.
• Manage invoice batches from entry through final payment, ensuring timely closure and proper filing.
• Apply discounts to eligible invoices and document reasons for incomplete status when applicable.
• Maintain organized files with supporting documentation for all processed transactions.
• Communicate with division staff, vendors, and budget officers to resolve discrepancies and obtain required documentation.
• Document all communications related to invoice processing and policy compliance.
• Review and reconcile 1099 reports and support fiscal year-end closeout activities.

Knowledge

Skills and Abilities

/Management Preferences

_ Salary Grade Range: _ _ $37,377.00 - $65,408.00 _

Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.

• Demonstrated experience auditing and processing high-volume invoices in NCAS with consistent accuracy and adherence to State and Federal guidelines.
• Documented proficiency at an intermediate level using NCFS (Oracle-based system) to enter, track, and reconcile financial transactions.
• Proven ability to manage invoice batches from entry through final payment, including monitoring match exceptions and applying eligible discounts.
• Experience maintaining organized financial documentation and supporting records for audit readiness and compliance tracking.
• Demonstrated skill in communicating with internal divisions and external vendors to resolve discrepancies and ensure timely payment processing.

About the Office of the Controller:

The Office of the Controller sets and interprets all accounting and financial reporting policies and procedures for the Department as authorized by the rules and regulations of the Office of the State Controller and state statutes and executes all accounting transactions forthe Department of Health and Human Services.

The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit the website for State Benefits.