Administrative Associate​/Project Coordinator

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Location:

NC-RTP, US

Contract Type:
Regular Full-Time

Area: ADMINISTRATION

Would you like to join an international team working to improve the future of healthcare? Do you want to enhance the lives of millions of people? Grifols is a global healthcare company that since 1909 has been working to improve the health and well-being of people around the world. We are leaders in plasma-derived medicines and transfusion medicine and develop, produce and market innovative medicines, solutions and services in more than 110 countries and regions.

This is a hybrid position with 1 day from home with an option for additional days in the future.

Perform responsible administrative duties of a complex and confidential nature in support of major departmental or divisional activities to relieve supervisor of varied clerical and administrative responsibilities and to maintain efficiency of organizational operations.

• Perform advanced, diversified and confidential administrative duties by independently coordinating meetings, preparing agendas; completing a variety of non-routine tasks; coordinating department schedules, recording meeting minutes, arranging for management travel and time management; serve as primary liaison for executive and other senior management.
• Support the daily operations of department, division or other organization unit assigned by assisting in meeting administrative goals and priorities for both short and long-term projects and monitoring day to day operations for efficiency and productivity.
• Develop organizational unit calendar to define milestones and develop action plans to deliver milestones in a cohesive, thoroughly vetted manner which is met with great acceptance and understanding
• Develop and distribute all department correspondence and information. Screen and route mail and documents; determine which to respond to, which to redirect or which to bring to supervisor's attention based on content of communication and broad knowledge of departmental programs and activities.
• Organize and maintain divisional or departmental files of records, reports and correspondence required for reference and efficient operation of division or department; maintain up-to-date management and procedural manuals, directives and related records; interpret new directives, policies and regulations and inform appropriate personnel of changes
• Process a considerable amount of confidential and sensitive information in support of administrative activities
• Assist in preparing moderately to extremely complex reports and proposals requiring the identification of sources, compilation, analysis and evaluation of data.
• Review reports received for supervisor; check and compare with source documents and bring significant items, changes, errors or omissions to the attention of the supervisor.
• Assist in the preparation and management of diversified department, making suggestions and projections based on knowledge of departmental operations.
• Compose letters and statements independently requiring interpretation and application of departmental policies, procedures, rules and regulations; type letters, reports and records ensuring grammatical accuracy, conformance with general policy and factual correctness.

• Works on assignments that are complex in nature in which considerable judgement and initiative are required in resolving problems and making recommendations.
• Capable of operating at the Board levels when asked to.
• Work requires a administrative support experience, arithmetic skills the ability to use automated office equipment, read difficult instructions and maintain written records.
• Also need broad knowledge of administration and practices normally acquired through two to four years of post-secondary education in secretarial science or a related business field.
• Ability to score at least to the 90% proficiency level on advanced office applications and procedures using the various assessment tools at Grifols.
• Demonstrated ability to build rapport with internal and external customers; ability to prioritize workload.
• Accuracy of work;
  Sense of Urgency for time sensitive projects.
• Ability to seek guidance when answer is not clear;
  Receptive to feedback from others.
• Teamwork, Attendance, Professionalism, Excellent Phone Demeanor Required.
• Takes on other assignments willingly;
  Takes on stretch projects.
• Displays proficiency in MS Office Suite at an advanced level and excels/subject matter expert in at least one software app. or area.
• Computer skills with test scores at least 90% on advanced level in MS Office.
• Takes on other assignments willingly;
  Takes on stretch projects.
• Makes best use of time; offers to assist others in department during down time.
• Seeks to increase skills. Asks for stretch assignments.
• Others see as a "go to resource".
• Collaboration within department as well as within other departments.

• AS Degree and 5 years of…