Administrative Secretary

Agency Adult Correction Division COO - OPS - Institutions Operations Job Classification Title Administrative Specialist I (S) Position Number  Grade NC08

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community.

Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

This position is located at Roanoke River Correctional Institution in Halifax County. This position will have a primary function of public contact for the Warden's Office by making and receiving telephone calls, receiving and directing visitors, and attending meetings. This position composes correspondence independently or from rough drafts provided by the Warden. The position will process and act on confidential information directly to or from the Warden.

• The Administrative Specialist will maintain the Warden's calendar to include recording action dates and scheduling of appointments.
• This position will schedule facility staff meetings, record and prepare minutes for meetings held by the Warden, and disperse information as necessary.
• This position will process the Warden's mail by opening, inspecting, date stamping and collating related documents and files for review and action by the Warden or appropriate manager.
• This position helps to ensure all confidential information is identified and utilizes with appropriate filing, typing, data entry, and communication skills to maintain confidentiality.
• Other sensitive areas include typing reports that deal with employee disciplinary actions, issues related to inappropriate conduct/activities, and/or criminal acts committed by staff or offenders in which other local and state enforcement agencies are involved.
• This position has authority to work directly with members of the facility management team and section heads as the Warden's liaison and assist the Administrative Officer when needed.
• Functions include information gathering and preparation of monthly and annual reports, planning and organizing special projects, support committee activities, and community involvement activities.
• In addition, this position could be assigned to work other areas of the institution as needed.

Knowledge

Skills and Abilities

/Management Preferences

Salary Range: $39,244 - $68,679

Applicants who possess the following skills are preferred:

• Clerical and/or secretarial experience
• Documented knowledge in the use of office machine
• Documented proficiency in Microsoft Office programs

This job posting will close at 11:59pm, the night before the end date listed above. This is a full-time position (40 hours per week) with State Benefits.

• Health Insurance options
• Retirement Plans
• NCFlex Supplemental Benefits
• Paid Vacation, Sick, and Community Service Leave
• Paid Parental Leave

Visit the State Benefits website for additional information.

The Division of Institutions manages the daily operations of all state-operated prison facilities across North Carolina. Facilities are categorized by custody levels (minimum, medium, close) and house individuals serving sentences for felony convictions. The division provides safety, security, and rehabilitative services through trained custody staff, program facilitators, and administrative personnel.

The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service,…