Sr. Administrative Assistant

Job Function

Business Support

Administration & Secretarial

Business Enablement/Support

La Jolla, California, United States of America, New Brunswick, New Jersey, United States of America, Raritan, New Jersey, United States of America, Spring House, Pennsylvania, United States of America, Titusville, New Jersey, United States of America

We are searching for the best talent for a Sr. Administrative Assistant. This hybrid role can be in Springhouse, PA, La Jolla, CA, Raritan, NJ, Titusville, NJ or New Brunswick, NJ.

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Our Immunology team leads in the development of transformational medicines for immunological disorders and illnesses. You can influence where medicine is going by restoring health to millions of people living with immune diseases.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at

• Manage a highly complex business calendar with a keen sense of prioritization and time management to maximize effective use of time while maintaining a friendly, accessible atmosphere with colleagues and external partners.
• Coordinate departmental senior leadership meetings and related leadership activities.
• Collect and consolidate management data and reports to track performance against goals and corporate strategy.
• Organize confidential files, manage relevant data, and maintain accurate records.
• Coordinate domestic and international travel and process expense reports on time.
• Plan and coordinate global department meetings, celebrations, and off-site events.
• Interact with all levels of management and handle highly confidential documents and materials.
• Exercise independent discretion and judgment to solve complex project-, department-, or division-related problems.
• Coordinate staff hiring and onboarding activities.
• Coordinate contracts, agreements, and purchase orders.
• Lead or support key departmental or organizational business-support projects, such as facility moves, onboarding-process improvements, and the Administrative Assistant Community of Practice.

The Executive Administrative Assistant works closely with other Administrative Assistants in Global Development.

• A high school diploma and at least four years of administrative experience are required; an associate degree is preferred.
• Experience supporting managers with global responsibility is preferred.
• Experience leading business-support projects is required.
• General systems proficiency, learning agility, and proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook) are required.
• Experience managing multiple complex Outlook calendars and scheduling on-site and off-site meetings is required.
• Experience coordinating domestic and international travel is required.
• Experience handling sensitive and confidential information and documents is required.
• Experience with Ariba, Aravo, or a related accounts-payable system, and with Concur or a related travel-and-expense system, is preferred.
• Experience with SharePoint, Zoom, Teams, finance systems (for example, Beacon or One Supply), and HR systems (for example, Our Source or Workday) is preferred.
• Flexibility to accommodate changing schedules and international time zones is required.
• Excellent verbal, written, and interpersonal communication skills are required.
• A strong sense of urgency, professionalism, organization, judgment, and reasoning ability is required.
• Must be a collaborative team player who can partner with all organizational levels, coordinate with administrative colleagues, multitask, and work with minimal supervision in a dynamic, fast-paced environment.

This job posting is anticipated to close on 9/15/2026.

This position is overtime eligible.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under…