Accounts Payable Specialist

Position Summary:We are seeking a detail-oriented and highly organized Accounts Payable Specialist to support the day‑to‑day processing of accounts payable transactions while providing other intermittent accounting support. This role ensures accurate financial record‑keeping, timely vendor payments, and contributes to efficient cash flow management.

Key Responsibilities:

Accounts Payable (Primary Function)

• Process vendor invoices accurately and in a timely manner, ensuring proper coding, approvals, and compliance with company policies.
• Match purchase orders, receipts, and invoices to ensure accuracy.
• Reconcile vendor statements and resolve any discrepancies or issues.
• Prepare and process check runs, ACH payments, and wire transfers.
• Maintain vendor files and respond to vendor inquiries professionally.
• Assist with 1099 preparation and year‑end reporting requirements.
• Backup for Front Desk Responsibilities.
• Other duties assigned by the position’s manager.

Accounts Receivable (Support Function)

• Post customer payments, including checks, ACH, and credit card transactions.
• Assist in issuing invoices and MSOs as needed.
• Support the collections process by following up on past due accounts or assisting in gathering documentation for collection efforts.
• Help reconcile AR aging reports and resolve unapplied cash or billing discrepancies.
• Provide backup coverage for AR staff during peak periods or absences.

Qualifications:

• Associate Degree in Accounting, Finance, or related field preferred; equivalent experience considered.
• 2+ years of hands‑on experience in accounts payable; experience with accounts receivable is a plus.
• Proficient in accounting software (e.g., SAP, Oracle, Net Suite, Quick Books) and Microsoft Excel.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to support multiple tasks and meet deadlines in a fast‑paced environment.
• Excellent communication and interpersonal skills for internal and external interactions.

Preferred Attributes:

• Experience in a manufacturing or distribution environment.
• Familiarity with ERP systems and electronic payment platforms.
• Willingness to collaborate across finance functions and support continuous improvement efforts.

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