Executive Assistant

Description

On Behalf of our client are looking for an experienced Executive Assistant to provide high-level support to the Vice President of Operations and the owner of their company. This role involves managing schedules, coordinating meetings, and handling confidential administrative tasks with precision and professionalism. Based in Geneva, Illinois, this position offers the opportunity to contribute directly to the efficiency and success of a dynamic manufacturing organization.

Compensation: $85k-$100k

7:00am-3:30pm
- Onsite

Benefits:
Medical, Dental, Vision, 401k, PTO

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster

Responsibilities:

- Coordinate and maintain the executive calendar, ensuring appointments and meetings are scheduled efficiently.

- Prepare detailed meeting minutes and distribute them to relevant stakeholders.

- Assist with onboarding, and helping out with HR items.

- Manage business correspondence, drafting and proofreading documents for accuracy and professionalism.

- Handle confidential documents and communications with the utmost discretion.

- Assist in organizing executive meetings, ensuring agendas are prepared and materials are ready.

- Support administrative tasks such as filing, data entry, and maintaining records.

- Act as a liaison between executives and internal or external contacts.

- Proactively identify opportunities to improve organizational workflows and processes.

- Provide timely responses to inquiries and requests from the executive team.

Requirements

- Proven experience as an Executive Assistant or in a similar role.

- Bachelors Degree or 6+ years of experience

- Strong proficiency in calendar management and scheduling.

- Excellent skills in arranging and coordinating travel plans.

- Ability to take accurate and comprehensive meeting minutes.

- Proficiency in handling confidential correspondence and documentation.

- Exceptional written and verbal communication skills.

- Strong organizational abilities with attention to detail.

- Familiarity with standard office software such as Microsoft Office Suite.

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ()  and Privacy Notice () .