Administrative Assistant I

## Administrative Assistant IApplylocations:
1885 Geneva ILtime type:
Full time posted on:
Posted Yesterday job requisition :
R-101773
*
* Job Description:

**** Competitive Pay Rate:** $20.00-$22.00 per hour
** Job Type:
** Full-time
** Benefits:
*** Health Insurance
* Paid Time Off
* Dental Insurance
* Vision Insurance
* 401K
*
* Schedule:

** 1st Shift
*
* Position Overview:

** As an Administrative Assistant, you will play a pivotal role in providing efficient administrative support to ensure smooth operations across multiple sites. Your strong organizational skills, attention to detail, and ability to handle a variety of tasks will contribute to the overall success of our company.
** Responsibilities
* *** General Administrative Support:
*** Perform various administrative tasks, including answering phone calls, responding to emails, and managing correspondence.
* Coordinate and schedule meetings, conferences, and appointments for multiple sites.
* Maintain and organize files, records, and documents in both electronic and physical formats.
* Assist in preparing reports, presentations, and other documents as needed.
* Other duties as assigned.
** Site Coordination:
*** Serve as a central point of contact for site-specific administrative matters.
* Coordinate site visits, ensuring necessary arrangements, such as travel and accommodations, are made.
* Liaise with internal departments and external stakeholders to ensure smooth communication and collaboration across sites.
** Data Management and Reporting:
*** Assist in data entry and data management tasks, ensuring accuracy and completeness of information.
* Generate reports, compile data, and assist in analyzing and interpreting data as required.
* Maintain databases and records, updating information regularly and ensuring confidentiality and security.
** Office Operations Support:
*** Order and maintain office supplies, equipment, and inventory for multiple sites.
* Coordinate with vendors and service providers for repairs and maintenance of office equipment.
* Support facilities management, including coordinating office space allocations, seating arrangements, and office logistics.
** Travel and Expense Management:
*** Coordinate travel arrangements, including booking flights, accommodations, and transportation, for employees traveling between sites.
* Assist in managing and reconciling travel expenses, ensuring adherence to company policies and guidelines.
** Meeting Support:
*** Assist in organizing meetings, including scheduling, preparing agendas, and arranging necessary resources.
* Take meeting notes, distribute them to relevant stakeholders, and follow up on action items.
* Set up and maintain conference rooms, ensuring necessary equipment and supplies are available.
** Requirements
* ** High school diploma or equivalent qualification; additional certification in office administration is a plus.
* Proven experience as an Administrative Assistant or in a similar role.
* Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
* Proficiency in using office software (e.g., Microsoft Office Suite) and other relevant tools.
* Excellent written and verbal communication skills.
* Attention to detail and accuracy in handling administrative tasks.
* Ability to maintain confidentiality and handle sensitive information with professionalism.
* Strong interpersonal skills and the ability to work effectively with individuals at all levels.
* Proactive and self-motivated, with the ability to work both independently and collaboratively.
* Flexibility to adapt to changing priorities and multitask in a fast-paced environment.
* Previous experience in a manufacturing or packaging company is advantageous.
* Bilingual in English and Spanish.

MSI Express is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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