Sr Executive Assistant and Project Coordinator

A private family office based in Nyon is seeking a high?level Executive Assistant with strong project coordination skills to support daily operations and strategic initiatives. This is a pivotal role combining executive support, cross?functional coordination, and hands?on project management.

Our client is a private company.

Missions

• Manage complex calendars, travel arrangements, meetings, and priorities for the leadership team.
• Prepare presentations, briefing notes, reports, and correspondence.
• Serve as a trusted point of contact, ensuring smooth communication with internal and external stakeholders.

• Coordinate and follow up on a variety of projects (real estate, investments, philanthropy, internal operations, etc.).
• Track timelines, prepare project plans, and support basic budget monitoring.
• Prepare progress reports and ensure clear information flow between all parties involved.

• Maintain documentation, contracts, files, and databases.
• Organize internal and external events (meetings, committees, travel?related arrangements).
• Uphold strict confidentiality on all matters relating to the family office.

Profil du candidat

• Proven experience as an Executive Assistant, ideally within a demanding environment (family office, finance, consulting, executive leadership).
• Strong project coordination skills, with the ability to manage multiple priorities simultaneously.
• Excellent communication skills and absolute discretion.
• Highly organized, autonomous, and detail?oriented.
• Fluent in French and English (bilingual proficiency required).
• Strong command of Microsoft Office (Word, Excel, PowerPoint).

Conditions et Avantages

• A stable, discreet, and professional working environment.
• A varied and impactful role working closely with top leadership.
• A human?sized setting with agility, trust, and fast decision?making.
• Exposure to diverse, meaningful projects with real impact.