Office Coordinator

Overview

Well-established, boutique financial institution of long-standing repute. The Geneva office of this small private bank offers a busy, collegial and close-knit team atmosphere. Their centrally-located Geneva office is well-established and successful.

Position:
Do you have banking, asset management or family office office assistant/receptionist experience? This is a temporary (to permanent) reception position, that can also incorporate some general administrative tasks. To start from 1st March 2026 and eventually take over more right hand assistant to the General Manager duties. This is an exciting opportunity to evolve over time, even if the immediate need is to be the stand-alone receptionist/office coordinator.

The role and working environment of this small financial institution would appeal to a resilient, experienced, mature, well-presented person used to being very available and working under pressure with some stress on occasion. You should therefore have a calm head and be able to manage peaks and troughs of work within a small office. The chance to be part of a long-established team, as part of a successful FINMA-regulated office and very nice people.

As the "face" of the bank, you will be using your customer service skills with a smile and happy to take on a variety of tasks to include:

• Answering the telephone
• Receiving guests at the office
• Managing emails
• Being responsible for the post
• Managing deliveries and office supplies (delivery notes, invoices etc)
• Organising meetings and managing appointments
• Dealing with simple expenses
• Coordinating/"go to person" for the external IT service company as regards access and appointments - to include assisting new joiners with badge  the office, login for their computer etc
• Ad-hoc projects as regards general administrative tasks

• Minimum 5 years' relevant work experience on reception as a bank, asset manager, family office or equivalent
• A mature, well-presented and smiling team player with excellent customer service skills and strong commitment to working
• Used to "5 star hospitality" approach and going the extra mile, while remaining calm under pressure, with good attention to detail, flexibility and the ability to follow/adhere to instructions and rules
• Fluent in English and French - both languages a must
• A sense of discretion and sensitivity to issues such as client confidentiality
• Happy as part of a small office with peaks and troughs of work volume and used to a broad reception role in a stand-alone position
• Strong MS Office skills
• Able to work Monday to Friday in the office from 09:00-18:30 daily
• Excellent personal presentation and resilience
• Ideally living close to Rive Gauche, Geneva to minimise travel time after a long day
• A proactive, independent and highly reliable person who enjoys being part of a small team
• An ethical person with the right attitude who takes pride in their work and wishes to commit, even if the contract is temporary to start with
• You are accurate, with good attention to detail, and at ease in a small structure
• At ease with IT and quick to learn systems; solid MS Office skills and impeccable telephone manner and etiquette
• Able to accept a temporary contract for 3 to 6 months; strong chance for the contract to extend or become permanent (although not guaranteed)
• To start ASAP and be able to commit to an office-based job in central Geneva (no home office) where the hours are 09:00-18:00 daily (full-time)
• Swiss, EU/EFTA nationals only - and/or already in possession of a Swiss work permit where applicable; living within easy reach of Rive Gauche, Geneva