Office Coordinator

Overview

Finders SA

Position:
Reception/Administrative support in a small financial institution. This is a temporary (to permanent) reception position, potentially evolving to support the General Manager and general administrative tasks. To start from 1 March 2026 with the possibility to take on more responsibilities over time. The role is based in a small FINMA-regulated office in central Geneva.

• Answering the telephone
• Receiving guests at the office
• Managing emails
• Being responsible for the post
• Managing deliveries and office supplies (delivery notes, invoices, etc.)
• Organising meetings and managing appointments
• Dealing with simple expenses
• Coordinating the external IT service company as regards access and appointments, including assisting new joiners with badge IDs and login for their computers
• Ad-hoc projects related to general administrative tasks

• Minimum 5 years' relevant work experience on reception in a bank, asset manager, family office, or equivalent
• A mature, well-presented team player with excellent customer service skills and a strong commitment to working
• Experience with a "5 star hospitality" approach, remaining calm under pressure with good attention to detail and flexibility; able to follow instructions and rules
• Fluent in English and French (both languages required)
• Discretion and sensitivity to client confidentiality
• Comfort with a small office environment and a broad reception role in a stand-alone position
• Strong MS Office skills
• Availability Monday to Friday in the office from 09:00 to 18:30 daily
• Excellent personal presentation and resilience
• Preferably living close to Rive Gauche, Geneva to minimise travel time after busy days
• Proactive, independent, and highly reliable with a desire to be part of a small team
• Ethical attitude, pride in work, and willingness to commit (even if initially temporary)
• Accurate with good attention to detail and comfortable in a small structure
• IT-savvy with quick system adoption; solid MS Office skills and impeccable telephone manner
• Available for a temporary contract of 3 to 6 months with a strong chance of extension or permanence
• Ready to start ASAP and able to commit to an office-based role in central Geneva (no home office), 09:00-18:00, full-time
• Swiss, EU/EFTA nationals only, or those already in possession of a Swiss work permit; living within easy reach of Rive Gauche, Geneva

Well-established, boutique financial institution of long-standing repute. The Geneva office of this small private bank offers a busy, collegial and close-knit team atmosphere. Their very centrally-located Geneva office is well-established and successful.

Branche:
Bergbau

Funktion:
Sekretariat/Empfang/Allgemeine Dienstleistungen