Temporary Executive Assistant

The Executive Assistant acts as a strategic partner to the CIO, ensuring seamless execution of priorities across a complex, global IT organization. This role requires immediate impact, autonomy, and the ability to operate confidently at executive level in a fast-paced international environment.

This is a fixed-term position (6 months) covering a maternity leave. The successful candidate must be able to step in quickly and operate with minimal ramp-up time.

• Manage a highly complex, international calendar across multiple time zones.
• Proactively anticipate conflicts and optimize scheduling in line with strategic priorities.
• Prepare executive briefings, background documentation, and structured meeting materials.
• Ensure full preparation for Executive Committee meetings, Board interactions, and key stakeholder engagements.
• Coordinate IT Leadership Team meetings, governance forums, and steering committees.
• Prepare high-quality presentations, dashboards, and executive reports.
• Track decisions, follow up on action items, and ensure disciplined execution.
• Act as a trusted gatekeeper while maintaining strong relationships across the organization.

• Serve as a central interface between the CIO, global IT teams, corporate functions, and external partners.
• Facilitate alignment across regions and functions.
• Organize international travel, offsites, and strategic IT events.

• Support cross-functional initiatives and strategic IT projects as required.
• Consolidate and structure information to support executive decision-making.
• Ensure quality and consistency of executive documentation.

• Handle highly sensitive and confidential information with absolute discretion.
• Support governance and documentation processes.
• Maintain strong administrative rigor and operational excellence.

• 7–10+ years of experience supporting C-level executives in an international environment.
• Experience with in a global, matrixed organization.
• Exposure to IT or technology environments is strongly preferred.
• Ability to operate independently from day one.

• Fluent in French, English, and Italian (written and spoken) –
  mandatory
  .

• Advanced proficiency in MS Office (PowerPoint, Excel, Outlook).
• Strong ability to structure executive-level presentations and reporting materials.

• Outstanding organizational and prioritization skills.
• Strong anticipation and problem-solving capabilities.
• Executive maturity and sound judgment.
• High resilience and ability to perform under pressure.
• Clear, concise, and structured communication.
• Absolute discretion and integrity.

• Ability to quickly understand the CIO’s working style and priorities.
• Immediate credibility with senior stakeholders.
• Proactive ownership and minimal need for supervision.
• Precision, reliability, and speed of execution.