Assistant Archives Officer

Overview

Job title: Assistant Archives Officer-26050

Section: Records and Archives Section, Knowledge Management and General Services Division, Administration, Finance and Management Sector

Grade: P1

Contract: Fixed-term (2 years, maximum cumulative length of 5 years)

Duty Station: CH-Geneva

Publication Date: 11-Feb-2026

Final date to receive applications: 13-Mar-2026, 6:59:00 PM

Important notice about deadline: Applications are in local time for the applicant’s location.

This post is a limited-term fixed-term appointment.

Organizational Setting: The post is located in the Records and Archives Section of the Knowledge Management and General Services Division in the Administration, Finance and Management Sector. The Section develops and implements policies, procedures and best practices for the management of WIPO s organizational records and archives, and supports knowledge management and enterprise content management to meet business needs.

Purpose Statement: The Assistant Archives Officer contributes to the development and implementation of archival management policies and procedures to ensure the integrity, authenticity and accessibility of WIPO’s archives. S/he assists with daily operations of the WIPO Archives by accessioning and processing archival records, handling reference requests, digitizing selected archival collections, and promoting archival services throughout the Organization. The role also supports physical records management and contributes to long-term preservation of digital archives.

Reporting Lines: The incumbent works under the overall supervision of the Head, Records and Archives Section and under the direct supervision of the Archives Management Officer.

First-level university degree in archival management; or a first-level university degree in a related field with certification in archival management.

Relevant professional experience, preferably at least two years in archives management. Practical experience using archival management systems.

Professional archival experience in an international organization. Practical experience with archival digital preservation programs or systems. Experience with Microsoft 365 SharePoint.

Excellent written and spoken knowledge of French or English, and good knowledge of the other language.

• Good knowledge of archival principles and practices, and related international standards and best practices.
• Practical knowledge of archival descriptive standards (e.g. ISAD(G)) and metadata standards.
• Ability to work effectively within multi-disciplinary teams and liaise with stakeholders at different levels.
• High level of customer-orientation.
• Competent user of Microsoft Office applications and ability to adapt quickly to new software and tools.
• Excellent communication and interpersonal skills and the ability to maintain effective partnerships in a multi-cultural environment with sensitivity and respect for diversity.
• Willingness to learn and adapt to new archival practices and technologies.

Job Related Competencies (Desirable): Practical…