Administrative Assistant

Career Area:

Business Services

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live.

Together, we are building a better world, so we can all enjoy living in it.

Bring your executive support expertise, your bias for action, and your curiosity for smarter ways of working to Caterpillar’s Distribution Services Division, Europe Region. In this role, administration is the operating rhythm that helps leaders move faster, align teams, support Cat® dealers, and deliver on work that matters.

Caterpillar’s Distribution Services Division, Europe Region, works at the center of one of Caterpillar’s greatest strengths, the independent Cat® dealer network. As Caterpillar executes its Strategic Plan for Profitable Growth, Distribution Services plays a critical role in helping align strategy and execution, strengthen dealer engagement, improve customer outcomes, and support growth across industries and service territories.

Our work is closely connected to Commercial Excellence, Dealer of the Future, Segment Growth Councils, Differentiated Dealer Capabilities, dealer governance, and the disciplined execution needed to help Caterpillar and Cat® dealers serve customers with greater speed, clarity, and impact.

The Administrative Assistant will provide dedicated support to the Vice President, Distribution Services Division, Europe Region, and the broader leadership team. This is a high-impact administrative role supporting a regional executive office that operates across multiple countries, stakeholders, dealer-facing activities, internal leadership forums, and strategic initiatives.

In this role, you will help keep the organization moving. You will manage complex calendars, coordinate executive travel, support dealer governance meetings, prepare materials for leadership sessions, maintain critical contact lists and SharePoint resources, assist with communications, support meeting follow-up, and help create the structure that allows leaders and teams to focus on execution.

The work is fast-paced, highly visible, and connected to some of Caterpillar’s most important priorities in Europe. The core of the role remains strong administrative and executive support, requiring precision, judgment, discretion, proactive coordination, and the ability to anticipate what is needed before it becomes urgent.

Executive Support: Provide proactive administrative support to the Vice President, Distribution Services Division, Europe Region, and selected leadership team members, helping manage priorities, prepare for key engagements, and keep actions moving.

Calendar and Operating Rhythm: Manage complex calendars, leadership routines, meeting cadence, and schedule changes for the Vice President, Distribution Directors, and relevant DSD Europe stakeholders.

Dealer Governance and Strategic Meetings: Coordinate dealer governance meetings, including Segment Growth Councils, leadership reviews, Europe and VIP meetings, and other senior forums involving Caterpillar leaders and Cat® dealer stakeholders.

Meeting Preparation and Follow-Up: Prepare agendas, coordinate pre-reads, consolidate materials, capture minutes and actions where required, and follow up with stakeholders to support disciplined execution.

Communications Support: Draft, format, coordinate, and circulate internal updates, Viva Engage posts, dealer-related communications, announcements, and leadership messages on behalf of the Vice President and Distribution Directors.

Travel and Logistics: Manage end-to-end travel bookings, accommodation, visa letters, meeting logistics, team trips, extended team meetings, regional events, and visitor arrangements for the DSD Europe team.

Stakeholder Coordination: Work closely with EAME VP administrative assistants,…