Business Operations Assistant

Mission Summary

Created 11 years ago, NEXUS Automotive International (NAI) is the global leading intermediary company between manufacturers (>100), leading distributors of the independent automotive aftermarket worldwide (>500), and workshops (>5000) in the automotive aftermarket. NEXUS Automotive International is managing consolidated sales above 50 billion €.

Mission: Support Nexus’ Financial Planning & Control activities by ensuring accurate and timely data collection, import and control, Suppliers & Members reconciliations, invoices, etc. Maintain the integrity of core business flows. Coordinate with internal teams to process revenues, payments, and compliance updates. Contribute to year-end closing, performance monitoring, and audit preparation. Support the implementation of new systems (CRM/ERP) and strategic data projects.

• Ensure daily follow-up on suppliers/distrubutors requests and monitor figures & data upload accuracy.
• Update templates/lists for suppliers & distributors announcements.
• Maintain database (contracts, agreements).
• Support onboarding of suppliers & distributors, including database training coordination.
• Perform regular supplier & distributors reconciliations; process suppliers data and prepare invoices.
• Follow up on suppliers payments for credit notes and member final payments.
• Track changes: new/departing suppliers/distributors and contract condition impacts.

Accounting

• Follow up on accounting revenues, cash flow status, and payments with Accounting and Internal Controlling team.
• Monitor NAI revenue allocation and splits.

Projects & Process Improvements

• Support development of new CRM/ERP tools.
• Contribute to data projects (API, product/vehicle categorization, harmonization).

• Bachelor’s degree in finance, Accounting, Business Administration, or related field.
• Strong analytical and numerical skills with the ability to manage large datasets accurately.
• Proficiency in Excel (pivot tables, VLOOKUP/XLOOKUP, basic formulas) and good overall digital literacy.
• Strong communication capabilities both with internal and external stakeholders.
• Attention to detail and rigor in data handling, reconciliations, and documentation.
• Ability to work cross-functionally with finance, business development, and external stakeholders.
• Good organizational and time-management skills, capable of handling recurrent monthly/quarterly cycles.
• Fluent in English (written & verbal).

• Experience in financial reconciliation, accounting operations, or invoicing.
• Familiarity with ERP/CRM systems (SAP, Hub Spot, or equivalent).
• Knowledge of data structures or database tools (e.g., handling data uploads).
• Exposure to annual audits, revenue reporting, or financial controls.

At Nexus Automotive International, we are driven by our core values of Agility, Entrepreneurship, and Innovation. We believe that these principles empower us to excel in a fast-paced industry and drive meaningful impact for our partners and communities worldwide.

We are committed to creating an inclusive and diverse workplace where everyone can thrive, bringing their unique perspectives and talents to the table. Join us at Nexus, where people are at the heart of our mission, and let’s shape the future of the automotive aftermarket together.

Apply today and be part of our journey!

All personal data communicated by you to our company as part of this current recruitment will be treated confidentially and in compliance with the Data Protection Act. If this procedure does not lead to your engagement, the company hereby undertakes to destroy the data or if you so request, to return your file to you.