Grants Finance and Reporting Officer

Grants Finance and Reporting Officer - 6 months

The position focuses on overseeing and coordinating donor reporting processes, financial monitoring, compliance with donor requirements, and maintaining robust grant documentation and tracking systems across the organisation.

• Coordinate preparation and consolidation of all donor reports (narrative and financial) and serve as institutional focal point for reporting processes and deadlines.
• Coordinate financial reporting inputs with Finance and ensure consistency between narrative and financial reports.
• Maintain centralised grant documentation, reporting calendars, and internal tracking tools to ensure timely and compliant submissions.
• Coordinate internal grant kick‑off and close‑out processes, ensuring clear documentation and effective handover across teams.
• Support data collection, result tracking, monitoring of burn rates and expenditure relevance; ensure consistency between narrative and financial reporting and flag any issues to the FDPT Manager.
• Contribute to proposal development and donor updates by compiling operational, financial, and results information.
• Maintain an institutional knowledgebase of donor requirements, reporting history, and proposal precedents to ensure continuity and consistency.
• Ensure grant documentation and financial reporting are audit‑ready and support internal and external audits, verifications and compliance reviews.

• Coordinate the preparation, consolidation and quality control of narrative donor reports across projects and divisions, ensuring coherence, clarity and compliance with donor requirements.
• Review narrative inputs from programme teams and ensure alignment with financial data, results frameworks and contractual commitments.
• Ensure narrative reporting follows agreed templates, logical frameworks and institutional standards prior to submission.
• Coordinate internal validation of narrative reports with Programme Managers, Fundraising & Partnerships and management as required.
• Support submission of reports and manage donor feedback, clarification requests and follow‑up actions related to narrative reporting.
• Maintain institutional consistency and memory across narrative reporting, including lessons learned and good practices for future proposals and reports.

• Bachelor/Master’s degree in relevant field is strongly preferred.
• Minimum of 5 years of previous relevant work experience in the humanitarian or development sector.
• Demonstrated qualifications/experience in finance and grants management.

• Fluency in English, both written and oral; fluency in any other language spoken in affected countries an advantage.
• Excellent project management, analytical, planning and organizational skills.
• Ability to coordinate simultaneous activities/projects.
• Effective writing and oral communication skills.
• Ability to work in multi‑cultural settings with a wide range of stakeholders.
• Knowledge of UN agencies, relevant national authorities, NGOs and humanitarian organisations.

Contract type

Fixed‑term

Number of hours per week

Full time

Job location

The Geneva International Centre for Humanitarian Demining (GICHD) is an international expert organisation based in Switzerland.

The GICHD works to reduce the impact of mines, cluster munitions and other explosive remnants of war, in close partnership with mine action organisations and other human security actors. To do so, the GICHD supports national authorities, international and regional organisations and NGOs in their efforts to improve the relevance, performance and sustainability of mine action. Our advisors visit approximately 50 countries each year and offer remote support, enabling them to tackle explosive hazard contamination safely, effectively and efficiently.

By bringing together experts and practitioners, gathering and sharing knowledge, the GICHD acts as a central reference point in mine action. We promote dialogue between mine‑affected countries in local languages, fostering regional cooperation. This work is not just an end in itself but also contributes to the broader objective of human security – freedom from fear and freedom from want.

This effort is facilitated by the GICHD's location within the Maison de la Paix in Geneva

The Centre's work is made possible by core contributions, project funding and in‑kind support from 30 governments and organisations.