Office Manager

Position: Office Manager (3454)
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Position Summary, Requirements, and Qualifications
Position Summary, Requirements, and Qualifications

Overview
Situated within NIU, The College of Law has a rich history of distinction in legal education rooted in access, diversity, and excellence in teaching . Student success is our top priority. Our charter is simple:
We provide our students with a high-quality and affordable legal education. We want our students to realize the value of a legal education – how their training can help them professionally and how their preparation to practice law will allow them to positively impact the communities in which they live.

The College of Law is one of seven academic colleges in the university. The College of Law operates the Business Legal Innovation Clinic ( BLIC ) and may operate additional clinics in the future housed at NIU’s central campus at the College of Law in DeKalb.

Position Summary
This position serves as the Office Manager for the Business Law Clinic and any future clinics housed on campus. The Office Manager shall support the Director of the Business Law Innovation Clinic and the Director(s) of any other future clinic(s) housed on campus. The Office Manager shall provide training and oversight to ensure that the policies and operations of the Clinical Program are followed and adhered to by clinical faculty, clinical students, and clinical graduate students working on campus.

Essential Duties and Responsibilities
Handling of Client Casework

Performs numerous functions necessary for the proper handling of law school clinical courses and related client casework, including preparation of documents and correspondence, maintaining client case filing system, scheduling calendars, statistics for regular reports, and reporting issues for the clinic facility.

Administrative Support

Establishes and initiates appointments, revises the on campus clinic calendar(s), informs on-campus clinic Director(s) of impending engagements, and prepares necessary materials; office hours and any class sign-up lists for on campus clinic faculty. May compose and distribute class materials, as needed.

Primary contact in the Clinical Law Center to clinic faculty, clinic staff, clinic students, clinic graduate assistants, and clients.

Responds to inquiries on behalf of on campus Director(s) of the BLIC and any other on campus clinics in the future.

Serves as a liaison between the Director(s) and external units on campus, students, faculty members, staff, and external constituencies.

Uses independent judgement, anticipating and responding to the detailed needs of the on-campus clinic Director(s) and the Clinic(s).

Clinic-Related Tasks

Serves as on-campus administrative support for the Clinical Law Center by supporting clinical faculty and clinical students working in Swen Parson.

Organizes and manages on-campus clinical events including clinic information sessions, clinic seminar courses, and clinic related speakers and special events. This position works collaboratively with clinic graduate assistants and oversees their work and compliance with all clinic protocols and procedures.

The employee shall perform other clinic related tasks as directed by the Director(s) of the Business Law Innovation Clinic, the Director(s) of any on-campus clinics in the future, the Director of Clinics, the Associate Dean for Academic Affairs, and the Dean of the College of Law.

Assists with the creation of newsletters, flyers, and other promotional or informational materials for the Business Law Innovation Clinic and related Clinical Law Center activities. The Office Manager will help gather photos, event details, and other relevant content to showcase clinic initiatives and student work and prepare the finished product in collaboration with the College of Law’s communications team.

Records and Files

Establishes and maintains confidential records and files and produces confidential correspondence. This position receives a variety of highly confidential legal materials, which must be handled carefully.

Organization of the Office

Orders office supplies and copy…