Clinical Student Administrator

Clinical Student Administrator Objective

The Clinical Student Administrator (CSA) is responsible for placing clinical students into core and elective clerkships at Accreditation Council for Graduate Medical Education (ACGME) approved clinical training sites that meet the University’s requirements and comply with US, UK, state and federal regulations with respect to licensureand residency. The main objective of the CSA is to manage and ensure clinical students are scheduled to meet graduation requirements providing support,guidance and conveying SGU offered resources to overcome student issues and promote student success.

The CSA will serve as the transition coordinator andensure students have a point of contact (POC) after they successfully finish Term
5. The CSA will be assigned a cohort of students as students promote to clinicalsciences. The CSA is responsible for ensuring students schedules are updated accordingly to ensure each students enrollment status is accurate. This position works under general supervision, with moderate latitude for the use of initiative and independent judgment and reports to the Senior Associate Director of Clinical Education Operations.

• Provide valuable support to medical students in their clinical years via telephone, video conferencing and email providing adequate coverage throughout the day in collaboration with peers.
• Meets with students on campus to address any questions they may have and may refer them to the appropriate office as needed.
• Manage students from inception (at the end of Term
  5) through graduation. Ensures students are scheduled for all their core/required rotations and monitors elective scheduling.
• Perform bi-monthly check-ins with each clinical student to provide guidance on meeting graduation requirements and ensure any questions are answered.
• Schedule students for clinical rotations, processes updates, and maintains student data in the Clerkship Management System (CSM) and all applicable systems with relation to clinical clerkship requirements.
• Ensure students have met and maintain requirements for participating in clinical rotations. Ensure health documentation is updated and valid prior to the beginning of any clerkship.
• Collaborate with the Office of the University Registrar (OUR) and inform students of graduation eligibility requirements.
• Access and analyze key reports to retrieve time-sensitive information to ensure students are progressing through the clinical years appropriately.
• Evaluate clinical student status utilizing application systems to conduct research and ensure due diligence performed to verify information.
• Ensure weekly review of reporting to address gaps in student schedules.
• Maintain up to date student schedules to ensure accurate enrollment reporting.
• Ensure paperwork and other important documents are scanned into the enterprise content management system.
• Maintain and update electronic student files in all systems to ensure accuracy and availability of pertinent information.
• Serve as the subject matter resource on licensure and residency requirements for the purpose of quality advisement of SGU clinical students.
• Ensure student queries are responded to within established timelines.
• Serve as a student advocate when assisting with the resolution of student problems.
• Collaborate with internal stakeholders to exchange expertise in various SGU programs and resources.
• Identify issues and assist in developing innovative solutions to solve unique and complex problems with broad impact to student satisfaction.
• Participate in annual Medical Education Coordinator workshops.
• Perform other duties as assigned.

• Strong computer skills with demonstrated success in general data entry and system usage throughout the Microsoft Office Suite and internet applications.
• Demonstrated ability to create, update and manipulate Excel documents.
• Ability to read and interpret complex information in a customer service-oriented manner.
• Ability to perform research and create a detailed report of findings.
• Writes and speaks professionally; presents information in a way that is understandable and clear to students,…