Payroll Supervisor

Payroll Supervisor

Our client in the FMCG Industry is seeking a Payroll Supervisor to join their team. The successful candidate will coordinate and manage the payroll function as set by the finance department. Ensuring up-to-date payroll and related information is readily available for document control, auditing purposes and management decision-making and reporting.

George, Western Cape

• Matric/Grade 12 qualification; with accounting & mathematics
• Valid VIP Sage 300 People Payroll certification (fully competent)
• Computer literate
• Fully competent in MS Office

• Assist the Head of Department to develop targets/objectives for unit & direct reports
• Ensure effective solutions are identified and implemented regarding:
  • operational problems
  • staffing problems
  • quality problems
  • direct report performance
• Coordinate and manage the payment of correct salaries of employees, for Lancewood business unit, as stipulated by finance department and according to validated procedure:
  • Ensure thorough knowledge of and competence in payroll system as prescribed
  • Maintain level of competence on payroll system and acquire competence on new features of the system on an ongoing basis as required (training and updates facilitated through the company)
  • Communicate payroll and related cut-off dates to senior management every month, including but not limited to: salaries/leave/overtime/advance or loan applications/change of banking details
  • Check the processing dates on the payroll system before any new input
  • Complete the “start-of-period” function after all “period-end” duties have been completed
  • Ensure that the payroll system set-up is correct and current, which includes medical aid, provident fund or any other contributions and or deductions.
  • Capture and upload all relevant employee information on the payroll system. All payroll information, such as banking details/increases/transfers/promotions/bonusses, to be verified and confirmed, as required.
  • Where relevant, check that the correct capturing and uploading of employee information has taken place, when overseeing work of other employee/reportee.
  • Ensure that the necessary approval and signed off has taken place for all relevant documentation when processing payroll data, which include timesheets and claims etc.
  • Calculate, check and process salary adjustments, claims, commissions and garnishees where applicable.
  • Check the payroll results and ensure that all legislative and regulations are complied with and are adhered to (Tax and other deducitons, as well as IT88 appointments etc.)
  • Ensure that the payroll and other HR (electronic) systems are used correctly and appropriately, and data input is performed correctly.
  • Initiate and run Payroll on the system
  • Ensure that the correct electronic take-on and termination process are followed, when applicable
  • Complete all relevant payroll back-ups (daily and monthly) and ensure that reports are appropriately saved for auditing purposes
  • Handle all internal and external payroll queries
• Ensure that correct Cost to company calculations are done for each employee and for all designated sites (annually or when salary adjustments are made)
• Action Reconciliations as required in the Payroll function:
  • Reconcile all payroll input and make corrections where needed, specifically for submissions such as EMP
    201 and EMP
    501
  • Prepare all extract information needed by the accountants for monthly financial payroll journals and reconciliations for the General Ledger
  • Ensure general recalculation and rebuild of company totals is completed (prior to printing of payslips)
  • Includes reconciliations of overtime, travel, leave provisions, head counts
• Print relevant employee payslips (monthly)
  • Ensure that all other payslips are loaded onto electronic system for easy access by other designated individuals for printing
  • Circulate and/or courier any other payslips to designated sites as per SOP
• Prepare and submit the following reports (includes full staff compliment):
  • Monthly Payroll reports for management
  • Electronic reports (BMI reports) for monthly reporting to the Management team/Finance Team/Operations Executive
  • Monthly and Quarterly HR statistics and…