Facility Rentals & Scheduling Coordinator
Listed on 2026-02-16
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Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management, Virtual Assistant/ Remote Admin, Business Administration -
Business
Office Administrator/ Coordinator, Administrative Management, Business Administration
The Sussex County Association of REALTORS® (SCAOR), established in 1950, is one of four professional REALTOR® trade associations in Delaware serving real estate professionals, allied industries, and firms. Located in Sussex County, SCAOR is comprised of approximately 1,200 REALTOR® members operating across over 100 real estate offices in the region. Fully compliant with the National Association of REALTORS®’ bylaws and standards, SCAOR upholds national industry values.
The association focuses on delivering quality products, programs, and services to its members to support their growth and professionalism.
The Facilities Rentals & Scheduling Coordinator manages all aspects of facility rentals, serving as the primary point of contact for members and the public. This role oversees the rental calendar, negotiates rental agreements, processes bookings, and ensures a positive customer experience while supporting revenue generation for the Association.
Key Responsibilities- Manage and maintain the facility rental calendar to ensure accurate scheduling and efficient use of space
- Serve as the primary contact for all facility rental inquiries
- Negotiate rental terms within established policies and guidelines
- Prepare and process rental agreements, payments, and required documentation
- Conduct facility tours and communicate rental policies, pricing, and amenities
- Coordinate with staff regarding room setup, technology needs, and facility readiness
- Maintain accurate records of bookings, contracts, and payments
- Identify opportunities to improve rental utilization and customer experience
- Strong organizational and scheduling skills with attention to detail
- Excellent communication, customer service, and negotiation skills
- Ability to manage multiple requests and priorities
- Proficiency with calendars, scheduling tools, and basic office software
- Experience in facility rentals, event coordination, sales, or customer service preferred
- Part-time position with flexible hours based on rental activity
- Member-facing and public-facing role
- Occasional evening or weekend availability may be required
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