Administrative Analyst - DNREC

Introduction

The Office of the Secretary provides leadership, overall policy guidance, and central administrative services to support the Department of Natural Resources and Environmental Control (DNREC).

This position reports to the Executive Administrator within the Office of the Secretary (OTS). Managing the day-to-day administrative operations of OTS is a primary focus. The Administrative Analyst develops correspondence, conducts special projects, coordinates day-to-day office activities, and serves as a liaison between DNREC and constituents, legislators, community leaders, and agency heads.

Essential functions are fundamental, core functions common to all positions in the class series. These functions are not an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, employees can complete job duties of a similar kind not specifically listed here.

• Oversees constituent relations including resolving crisis situations in service delivery referred by the Office of the Governor (OGOV), legislators, other agencies, and the public. Ensures that constituent contacts are handled quickly and responsively.
• Directs and conducts special projects that may involve issues of a sensitive or confidential nature.
• Participates in planning, policy formulation, budgeting, and solving issues and challenges.
• Reviews correspondence and reports, determines the level of authority that can handle requests, complaints, or issues, oversees tracking, reporting, and review of data to ensure compliance with applicable policies and procedures, and keeps the agency leadership appropriately briefed.
• Tracks and analyzes proposed legislation that impacts the assigned agency, coordinates and follows up with staff, and makes recommendations.
• Receives media requests, researches issues and data, and prepares appropriate media responses. Prepares press releases for circulation.
• Provides liaison with internal and external executives and other leadership, OGOV, legislators, special interest groups, the media, council/commission members, state/federal contacts, and the public.
• Responds to inquiries and complaints, and explains policies, procedures, regulations, and the agency’s position on issues to resolve problems.
• Develops agendas and programs for meetings, conferences, or special presentations and represents the official at meetings and on task forces.
• Plans, coordinates, and directs office activities and analyzes, recommends, and implements operating practices, policies, and procedures.
• May supervise two or more merit full time positions. The elements of supervision include performing the following on a regular and continuing basis: planning, assigning, reviewing, evaluating, coaching, training, disciplining, and recommending hire, termination, and promotion.
• Performs other related duties as required.

Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

• Three years' experience in performing administrative specialist work such as composing official documents, drafting and distributing communications or other materials, tracking and resolving issues with workflow, assisting with research, special projects, or data/information management, or other similar work in support of administrative, technical, program, and/or office operations.
• Three years' experience in providing guidance and consultation to management, customers, and others on administrative matters.
• Six months' experience in public relations, media relations, or communications such as establishing and promoting a positive image with the public and informing or influencing specific audiences using internal and external communications such as public forums, journalism, writing, marketing, advertising, promotions, or special events.
• Six months’ experience in project management such as planning, developing, implementing, managing, and evaluating projects to ensure objectives are met.
• Six months’ experience in narrative report writing.

DNREC does not provide sponsorship for holders of…