Accounts Receivable Specialist

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SUMMARY

The Accounts Receivable Specialist will be responsible for applying customer payments, assist in cash forecasting and reporting, and performing other accounts receivable related tasks under general supervision.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Generates all accounts receivable (AR) invoices requested by Program Management ensuring accuracy against customer PO's / Contracts
• Reviews and releases or rejects all system generated invoices
• Reviews / monitors and records all receivables for accuracy.
• Communicates with Sales and Program Management regarding customer outstanding balances.
• Records financial transactions according to established policies and procedures.
• Maintains accuracy of financial data and reports by verifying financial transactions.
• Prepares daily log records.
• Generates accurate reports according to established timelines.
• Monitors aging reports.
• Researching and Reconciliation of payments.
• Safeguard Company and individual employee financial information by maintaining strict confidentiality.
• Responsible for initial / recurrent training requirements.
• Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES

• None.

ADDITIONAL RESPONSIBILITIES

The individual employed in this position is expected to dress appropriately (determined by area in which their work is performed), report to work on time, have excellent work habits, and have a cooperative and positive attitude in the work setting; exhibits respect and professionalism when interacting with customers, and all employees; must adhere to company policies, procedures and safety standards.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required.

• HS Diploma or General Education Degree required
• Additional training in Accounting / Finance required, Associates degree preferred.
• Prior Accounts Receivable experience preferred.
• Must have an understanding of Generally Accepted Accounting Principles (GAAP)
• Extreme attention to detail, ability to multi-task, and confidentiality is a must.
• Effective computer skills;
  Microsoft Office software and other company and discipline specific software applications.
• Ability to build positive relationships and maintain cross-functional partnerships.
• Effective written and verbal communication skills.
• Effective analytical and problem-solving skills.
• Ability and willingness to work extended hours, when needed.

LANGUAGE SKILLS

• Read, write and understand the English language.
• Read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Write reports, business correspondence, and procedure manual.
• Effectively present information and respond to questions from managers, clients, customers, and the general public.

CERTIFICATES, LICENSES, REGISTRATIONS

• None.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Standard safety precautions are required in all areas where hazardous conditions exist.

TRAVEL

• Occasional travel may be required; the employee filling this position must be willing to travel on short notice and possibly for extended periods.

WORK ENVIRONMENT

The following work environment and characteristics described are representative of those an employee encounters while performing the essential functions of this job.

• Standard office environment.
• Occasional exposure to noise, smells, dust and fumes typically associated in an industrial manufacturing / aviation environment.

SAFETY STATEMENT

All employees have a responsibility to cooperate in promoting and maintaining a safe and healthy work environment, to take reasonable care of their own health and safety and to encourage the health and safety of all other team members.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive description of all work requirements and responsibilities. The job description does not constitute an employment contract and is subject to change as needed.