Administrative Assistant

Description

• Documentation Support: Assemble and verify loan files, select financial data, collateral related documents and searches, credit reports, and loan applications.
• System Maintenance: Accurately review and image loan documents, business financials, tax returns, and other applicable loan, credit, and customer related documents to the bank's core system following current naming conventions.
• Compliance & Administration: Ensure files comply with bank policies and regulations, manage calendars for lenders if needed, and monitor monthly reports for loan maturities, past due loans, loan fees, loan covenants, etc.
• Client and Third-Party Liaison: Serve as a contact point for borrowers and third-party vendors (including, but not limited to settlement companies, attorneys, and various collateral related search companies) to collect necessary information and respond to inquiries.
• Loan Processing: Assist with preparing loan closing packages, drafting letters, and initiating correspondence.

Hours will average approximately 40 per week. This position is budgeted for 2,080 hours per year.

• Strong organizational, time management, and problem‑solving skills.
• Good attention to detail and ability to multitask.
• Excellent communication and customer service skills.
• Proficient in Microsoft Office Suite, Adobe, and related program software.
• Proficient with or the ability to quickly learn position‑related software.
• Ability to effectively use general office equipment.
• Ability to manage sensitive and confidential information with discretion.
• High school diploma or equivalent educational experience.
• Experience in commercial/ag banking, loan documentation, or administrative work (preferred).

• Health, dental, and vision benefits
• 401k with company match
• Paid time off; paid holidays
• Group and voluntary life insurance and disability insurance
• Aflac supplemental plans
• Employee Assistance Program

First Citizens Community Bank is committed to equal employment opportunity and does not discriminate on the basis of any legally protected status or characteristic. Protected veterans and individuals with disabilities are encouraged to apply.