Paralegal Assistant

Location:

In-Person, Rehoboth Beach, DE

Shift: Monday to Friday, 8:30 AM—4:30 PM Pay: $20/hr

Position Overview:

We are seeking a detail-oriented and client-focused Trusts & Estates Paralegal / Administrative Legal Assistant to support our Trusts & Estates practice. This role is ideal for someone who enjoys working closely with attorneys and clients, managing sensitive information, and keeping matters moving efficiently from start to finish.

• Prepare, revise, and proofread estate planning documents, including wills, trusts, powers of attorney, and related correspondence
• Conduct conflict checks in accordance with firm policies and open new client and matter files
• Coordinate document execution, notarization, and client meetings
• Communicate with clients, financial institutions, and court personnel in a professional and compassionate manner
• Maintain electronic and physical files; ensure accuracy and confidentiality
• Track deadlines, calendar important dates, and assist with billing and time entry
• Provide general administrative and paralegal support to attorneys within the practice group
• Assist with probate and estate administration filings and maintain case timelines
• Assist with drafting and recording deeds and ancillary transfer documents

• Prior experience in trusts & estates, probate, or estate planning preferred
• Familiarity with conflict-check procedures and client/matter intake processes
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency with Microsoft Office;
  experience with programs such as Aderant and iManage (or similar legal practice management software) is a plus
• Professional demeanor and discretion when handling sensitive client matters

• High school diploma required; associate’s or bachelor’s degree preferred.
• Minimum of 1 year experience is preferred

• Strong initiative and problem-solving abilities.
• Ability to be proactive by reviewing calendars for upcoming deadlines and signings and preparing documents as needed.
• Ability to act as a liaison between attorneys, clients, financial advisors, and court personnel.
• Ability to adapt to technology changes and participate in trainings.