Accounting Associate

Job Summary

This position is a support function within the overall finance department. This position is responsible for processing and posting customer invoices and payments as well as other related Accounting functions, and other tasks assigned by the supervisor.

• Proficient computer skills with emphasis on Word and Excel
• Strong verbal and written communication skills
• Must be able to read, write and speak English
• Must be able to analyze data and draw logical conclusions and recommendations from the data
• Describe the most important decisions made by this position.
• Most important decisions made fully independently:
• Proper coding of supplier invoices
• Handle all supplier A/P queries and follow up
• Coordinate and resolve with buyers all cost discrepancies and track using a cost discrepancy log.
• Other tasks assigned by financial lead.

• High School Diploma
• Bachelor’s or Associate's Degree in Finance or Accounting Preferred
• ERP Experience Preferred

• Entry-level position
• Obtain supplier invoices, receiving documents, and other supporting documentation, then examine, code appropriately, and post to the accounting system.
• Prepare checks for printing
• Handle all supplier A/P queries and follow up
• Coordinate and resolve with buyers all cost discrepancies and track using a cost discrepancy log.
• Other tasks assigned by financial lead.
• Correct/resolve invoice discrepancies/issues
• Reconcile short pays and skipped invoices
• Scan/File all vendor invoices and maintain them electronically
• Print, email customer A/R (Accounts Receivable) Statements
• Prepare A/P reporting and reconciliation of aged AP (monthly, ad hoc, etc)
• Collaborate regularly with customer service and merchandising team in reconciling vendor balances
• Assist with all aspects of the accounting and finance departments as needed and/or assisting teammates