Accounts Payable & Receivable Specialist

Accounts Payable & Receivable Specialist

Job purpose

Accounts Payable & Receivable Specialist is a detail-oriented and reliable individual that manages both incoming and outgoing financial transactions at our aluminum foundry. This dual role is critical to maintaining accurate financial records, supporting production purchasing needs, and ensuring timely payments from customers and to vendors. The ideal candidate will have experience in a manufacturing setting and be comfortable working in a fast-paced, hands-on environment.

Duties and responsibilities

Accounts Payable (AP):

• Process and verify vendor invoices related to raw materials, tooling, and foundry services.
• Match invoices to purchase orders and packing slips, resolving discrepancies.
• Ensure timely and accurate payment of supplier invoices (check runs, ACH, wires).
• Maintain vendor files and monitor payment terms to take advantage of early payment discounts.
• Communicate with vendors to resolve issues and respond to inquiries.
• Assist with month-end close activities, including accruals and reporting.

Accounts Receivable (AR):

• Generate and send customer invoices based on shipments and delivery schedules.
• Apply incoming payments (checks, ACH, wire transfers) and reconcile daily deposits.
• Monitoring customer accounts for non-payment, delayed payments, and other irregularities.
• Follow up with customers regarding overdue accounts and manage collections.
• Work closely with the sales and shipping departments to resolve billing discrepancies.
• Prepare AR aging reports and assist with credit limit reviews.

Additional Duties:

• Assist with internal and external audits by providing requested documentation.
• Support inventory costing and job costing efforts alongside production and purchasing teams.
• Participate in continuous improvement of accounting workflows and controls.
• Use ERP/accounting systems to enter, track, and analyze financial data (e.g., Plex, Quick Books, Sage, or industry-specific platforms).
• Receives RFQ. Reviews supplied data for completeness, contacts customer if additional information is needed.
• Enters RFQ, pertinent information related to RFQ & Quote into streamline database and on RFQ log.
• Distributes RFQ’s to appropriate Plant(s) for quoting.
• Provides approved quotations to the customers.
• Communicates & manages correspondence with Plants and Sales Reps.
• Tracks & monitors RFQ Status.
• Handles Purchase Orders received from customers (Tracks, reviews, verifies, logs, & forwards to Account managers).
• Verifies metal market pricing with customer purchase orders. Resolves pricing discrepancies with customer.
• Initiates Order Review & Approval.
• Communicates with Executive Management on status of RFQ & Quotes.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or related field (or equivalent experience).
• 2+ years of experience in a similar AP/AR role, preferably in a manufacturing or industrial environment.
• Strong understanding of accounting principles and internal controls.
• Proficiency in Microsoft Excel and accounting software; ERP experience preferred.
• Excellent organizational, analytical, and communication skills.
• Ability to work independently and collaboratively in a production-driven setting.