Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Magnit Direct Sourcing on behalf of Toyota is currently hiring an Administrator for a temporary assignment in Georgetown, KY. This is a 12‑month contract. The pay range for this role is between $30–$35/hour. Benefits:
Medical, Dental, Vision, 401K.

• Setting up & scheduling classes in training TLC software
• Review & improve Power‑BI reporting of training classes
• Preparing & organizing student hand‑outs for training classes
• Support requisition & purchase order input, processing, expediting
• Create and track procurement requisitions using information from the engineering teams on project work or operational activities.
• Support the shipping & receiving of equipment, hardware & parts
• Handle administrative tasks including mail, catering for meetings, conference room scheduling as requested, and maintenance and ordering of office supplies
• Coordinate travel including occasional complex group travel through Toyota travel systems or externally as needed
• Plan and coordinate complex meetings in‑person and virtually as requested by the mgmt. team
• Support expense reporting, and invoice processing in a timely manner per Toyota standards, ensuring correctness at each phase
• Track business expenses and support corrections on invoicing and forecasting.
• Distribute electronic announcements, information, reports, or other documentation on behalf of the mgmt. team
• Coordinate administrative internal change impacts, example: seating arrangements
• Coordinate special activities, example: recognition and morale events like birthdays, yearly kick‑offs, etc.

• Some college in a related business or technical field [examples: accounting and finance, business, math, etc.]
• 1+ years of relevant administrative experience
• Proficient with Microsoft products (Excel, PowerPoint, Word, Outlook, Teams).
• Ability & willingness to work up to 5% overtime
• Ability & willingness to travel up to 10%, both domestically & internationally.

• 2‑Year associate’s degree in business or technical field [examples: accounting and finance, business, math, etc.], completion of a trade school, or 3+ years relevant administrative experience, preferably in a corporate environment
• Experience using Power BI to gather or create reports
• Experience administrating meetings within Microsoft Teams and other virtual meeting platforms
• Experience in using SAP/Ariba procurement
• Past Toyota experience in any department

Magnit is an equal opportunity employer, and all applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.

Pursuant to the California Fair Chance Act, Los Angeles County Fair Chance Ordinance for Employers, Los Angeles Fair Chance Initiative for Hiring Ordinance, and San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position.

These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness, meet client expectations, standards, and accompanying requirements, and safeguard business operations and company reputation.

Work Authorization: Green Card, US Citizen

Preferred years of experience: Year(s)

Travel required: 25% or less