Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

KAYGEN is an emerging leader in providing top talent for technology-based staffing services. We specialize in providing high-volume contingent staffing, direct hire staffing and project-based solutions to companies worldwide ranging from startups to Fortune 500 and Managed Service Providers (MSP) across a wide variety of industries. KAYGEN is an emerging leader in providing top talent for technology based staffing services.

We specialize in providing high-volume contingent staffing, direct hire staffing and project based solutions to companies worldwide ranging from startups to Fortune 500 and Managed Service Providers (MSP) across a wide variety of industries.

Job Description:

Handle administrative tasks including mail, catering for meetings, conference room scheduling as requested, and maintenance and ordering of office supplies Coordinate travel including occasional complex group travel through Our Client travel systems or externally as needed. Setting up & scheduling classes in training TLC software. Review & improve Power-bi reporting of training classes Proficient with Microsoft products (Excel, PowerPoint, Word, Outlook, Teams).

Ability & willingness to work up to 5% overtime Ability & willingness to travel up to 10%, both domestically & internationally (Japan). In-person is preferred if Local else MS Teams is fine. 1 round interview for 60 minutes. What you will bring:
Some college in a related business or technical field [examples: accounting and finance, business, math, etc.] 1+ Years of relevant administrative experience Proficient with Microsoft products (Excel, PowerPoint, Word, Outlook, Teams). Ability & willingness to work up to 5% overtime Ability & willingness to travel up to 10%, both domestically & internationally (Japan). What you may bring (Nice to Have): 2 Year associate’s degree in business or technical field [examples: accounting and finance, business, math, etc.],

completion of a trade school, or 3+Years relevant administrative experience, preferably in a corporate environment Experience administrating meetings within Microsoft Teams and other virtual meeting platforms Experience in using SAP/Ariba procurement Past Our Client experience in any department Requirements:

What you’ll be doing :
Based at NAPSC and reporting to the Seibi training Manager - support Our Client’s Production Engineering Seibi training team with administrative duties as follows:
Setting up & scheduling classes in training TLC software Review & improve power-bi reporting of training classes Preparing & organizing student hand outs for training classes Support requisition & purchase order input, processing, expediting Create and track procurement requisitions using information from the engineering teams on project work or operational activities. Support the shipping & receiving of equipment, hardware & parts Handle administrative tasks including mail, catering for meetings, conference room scheduling as requested, and maintenance and ordering of office supplies Coordinate travel including occasional complex group travel through Our Client travel systems or externally as needed Plan and coordinate complex meetings in-person and virtually as requested by the mgmt.

team Support expense reporting, and invoice processing in a timely manner per Our Client standards, ensuring correctness at each phase Track business expenses and support corrections on invoicing and forecasting. Distribute electronic announcements, information, reports, or other documentation on behalf of the mgmt. team Coordinate administrative internal change impacts, example: seating arrangements Coordinate special activities, example: recognition and morale events like birthdays, yearly kick-offs, etc.

At KAYGEN, we are always looking for dynamic, talented and experienced individuals. We invite you to join our team of talented IT professionals, consulting at client locations across the globe. Our culture is team-orientated; we strive to stand by our core values of respect, honesty and integrity. Our team of experienced staffing experts will work with you to find you the best opportunity.

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