Procurement Administrator

What you may bring (Nice to Have)

• Some college in a related business or technical field [examples: accounting and finance, business, math, etc.]
• 1+ Years of relevant administrative experience.
• Proficient with Microsoft products (Excel, PowerPoint, Word, Outlook, Teams).
• Ability & willingness to work up to 5% overtime.
• Ability & willingness to travel up to 10%, both domestically & internationally (Japan).

The Administrative Coordinator provides operational and administrative support by coordinating training programs, managing procurement and expense processes, organizing meetings and travel, maintaining reports and documentation, and supporting day‑to‑day office operations. This role requires strong organizational skills, proficiency in Microsoft Office, and the ability to collaborate with cross‑functional teams in a fast‑paced corporate environment.

• Setting up & scheduling classes in training TLC software
• Review & improve power-bi reporting of training classes
• Preparing & organizing student hand outs for training classes
• Support requisition & purchase order input, processing, expediting
• Create and track procurement requisitions using information from the engineering teams on project work or operational activities.
• Support the shipping & receiving of equipment, hardware & parts
• Handle administrative tasks including mail, catering for meetings, conference room scheduling as requested, and maintenance and ordering of office supplies
• Coordinate travel including occasional complex group travel through client's travel systems or externally as needed
• Plan and coordinate complex meetings in‑person and virtually as requested by the mgmt. team
• Support expense reporting, and invoice processing in a timely manner per client's standards, ensuring correctness at each phase
• Track business expenses and support corrections on invoicing and forecasting.
• Distribute electronic announcements, information, reports, or other documentation on behalf of the mgmt. team
• Coordinate administrative internal change impacts, example: seating arrangements
• Coordinate special activities, example: recognition and morale events like birthdays, yearly kick‑offs, etc.
• Handle administrative tasks including mail, catering for meetings, conference room scheduling as requested, and maintenance and ordering of office supplies
• Coordinate travel including occasional complex group travel through client's travel systems or externally as needed.
• Setting up & scheduling classes in training TLC software.
• Review & improve Power-bi reporting of training classes
• Proficient with Microsoft products (Excel, PowerPoint, Word, Outlook, Teams).
• Ability & willingness to work up to 5% overtime
• Ability & willingness to travel up to 10%, both domestically & internationally (Japan).

Medical | Dental | Vision | 401(k)

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment.

AI Usage Policy:
Pacer Group uses AI to assist in screening applications. Final hiring decisions are made by human recruiters based on qualifications and experience.