Fiscal Affairs Manager

Fiscal Affairs Manager

Position Information:

• Posting Number: S15376P
• Department: VPI-Office for Student Success
• Classification
  
  Title:
  
  Business Services Manager
• Employment Type:
  
  Employee – Full Time (FTE 1.00)
• Work Schedule:
  
  Monday‑Friday, 8:00 a.m. – 5:00 p.m.; occasional evening/weekend hours as needed
• Observing Health & Safety:
  Standard office environment; campus travel; driving duties
• Position is of Trust, has access to financial resources; a credit check is required

Minimum Qualifications:

• bachelor’s degree in a related field or equivalent plus 10 years of professional experience, including 3 years of supervisory experience

Preferred Qualifications:

• Experience in high‑level financial management, budgeting, and grant administration
• Strong knowledge of UGA financial, HR, and administrative policies

• Financial Duties (40%)
  • Create, project, and record fiscal year budgets; perform monthly budget reviews and document results
  • Facilitate the annual budget planning and salary setting process
  • Supervise business office staff and ensure adherence to UGA policies and deadlines
  • Manage complex grant budgets, purchasing, accounts payable, and accounts receivable
  • Prepare financial statements and required monthly reports for all funding sources
  • Approve departmental financial expenditures
  • Attend monthly VPI financial workshops
• Supervision + Leadership (25%)
  • Recruit, onboard, and supervise staff; provide mentorship and support
  • Build and maintain relationships with internal and external stakeholders
  • Contribute to strategic planning and program assessment
  • Attend leadership team meetings to engage in strategic discussions
• Human Resources + Payroll (25%)
  • Guide completion of payroll processing, leave requests, and annual review process
  • Maintain personnel files and coordinate staff searches as needed
  • Create salary actions, supplements, and special pay requests; track workflow
  • Assist in HR matters such as hiring, onboarding, compensation, employee relations, and compliance
  • Initiate, review, and approve UGAJobs actions
• Cross‑Functional Support & Special Projects (10%)
  • Monitor and evaluate work methods, procedures, and plans, including long‑term financial planning
  • Collaborate with IT manager on inventory management, IT support, and space management
  • Engage in OSSA, UGA, and external committees, presentations, and events
  • Attend administrative meetings and participate in professional development
  • Assist with emerging work projects assigned by supervisor

• Develop, project, and manage complex budgets across multiple funding sources with high accuracy
• Prepare, analyze, and communicate financial data to support planning and compliance
• Strong understanding of UGA financial, HR, and administrative policies
• Recruit, supervise, and develop staff while fostering accountability and high performance
• Strong organizational skills; prioritize work; manage multiple deadlines
• Excellent written and verbal communication; clearly convey information to stakeholders
• Work independently with a service‑focused mindset
• Experience with HR processes, payroll, and administrative operations in an academic environment
• Assess issues, manage competing priorities, and develop practical solutions
• Build and maintain strong relationships with internal and external partners

• Word – spell/grammar check, style and table manipulation, document formatting, file format conversion
• Excel – formulas, multiple sheets, formatting, printing, mail merge with data source
• Power Point – create and update presentations
• Outlook – calendar entries and contacts

• The employee will use independent judgment and discretion with confidential information

• Standard office environment; campus…