Training Programs Manager

POSITION OBJECTIVE

Working with limited supervision, the Training Programs Manager of the Graduate Education Office will provide; a) oversight, development, design, and management of the graduate education office mentor-trainee database, b) strategic development, management, and revision of the centralized educational and training initiatives for graduate students and postdoctoral trainees in the School of Medicine; c) trouble shoot, develop solutions, and design new functionalities for graduate education office database;

d) create proper documentation of the data dictionary and software code. of the graduate education office Grant Training Program database. The training programs manager of the graduate education office reports directly to the finance and operations manager of the graduate education office. this position also interacts with the vice dean of graduate education, vice dean for research, the staff of the office of research administration, and other institutional partners to serve as a thought-leader to help formulate, implement, and disseminate T32 tables for training grants.

• Provide leadership, oversight, design, enhancement, and management directed at the graduate education office mentor-trainee database. Curate faculty, postdoctoral, student and alumni data. Train part-time staff in database use and data entry. Design and implement standard graduate education office procedures to regularly update, audit and maintain data integrity. Troubleshoot, develop solutions, and design new functionalities for the database. Interface with the School of Medicine administrative computing department to ensure proper documentation of the data dictionary and software code and direct their efforts in programming improved functionality and additional capacity.
  
  Manage the transfer of other graduate education office database components to the office of academic computing. Develop standard operating procedure manuals for the graduate education office database. Develop documentation of the data dictionary and software code of the graduate education office grant training program database. (35%)
• Work collaboratively with multiple university central offices (central research administration, graduate studies, post-doctoral affairs, and HR), the leadership of schools and academic departments across the university to ensure the continual flow and integration of accurate student, post-doctoral, and alumni data into the school graduate education office training database. (15%)
• Address all database report requests to fulfill the needs of other school administrative offices. Perform expert review and high-level interpretation of all data table outputs for T32 training grants prior to distribution to principal investigators and administrators. (15%)
• Develop policies and procedures to ensure that the graduate education office mentor-trainee database becomes and remains an institutional tool serving the entire medical school as well as academic departments in other schools. (10%)
• Serve in a leadership capacity to represent the graduate education office in high-level interactions with: a) training program principal investigators and administrators in assembling T32 training grant tables, b) the school office of academic computing for programming needs. (10%)

• Collaborate with the vice dean and T32 grants manager in the preparation of professional communications (written, verbal, and visual) for various school constituents and meetings. (5%)
• Develop standard operating procedure manuals for the graduate education office database and other key responsibilities in the office. Develop documentation of the data dictionary and software code of the graduate education office grant training program database. (5%)
• Ensure that the graduate education office alumni (current position) database is updated on a regular basis. (5%)
• Perform other duties as assigned. (