Administrative Secretary - Innovations and Special Programs

Administrative Secretary

Provide executive-level administrative support to the Director of Special Programs. Manage calendars, schedule meetings, and coordinate appointments. Prepare correspondence, reports, agendas, presentations, and meeting minutes. Screen phone calls, visitors, and email communications. Maintain confidential records and sensitive information in accordance with district policies. Organize and maintain electronic and paper filing systems. Prepare purchase requisitions and monitors purchase orders. Maintains budget spreadsheets and expenditure records.

Process invoices and assist with payment tracking. Coordinate conference registrations, travel arrangements, and reimbursements. Assists with planning, coordinating and executing district-wide events. Communicate with school administrators, bookkeepers, teachers, vendors, and consultants. Maintain accurate financial and program records. Ensure documentation complies with district record retention requirements. Prepare reports using district information systems, spreadsheets, and databases. Maintain office equipment and arrange service as needed.

Maintain fixed assets inventory. Supervisor may assign other duties as needed.