Administrative Secretary - Innovations and Special Programs

Job Description

Job Title: Administrative Secretary

Supervisor: Director of Special Programs

FLSA: Non-Exempt

Contracted Days: 240 Days

Job Summary: To develop and maintain effective and structured procedures for the Office of Special Programs.

• Bachelor's Degree preferred/associate's degree required
• Previous secretarial/bookkeeping experience and calculating skills
• Minimum of 3 years in general office procedures.
• Familiarity with standard office equipment
• Good interpersonal skills
• Excellent grammatical skills
• Office management experience.
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

• Provide executive-level administrative support to the Director of Special Programs.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare correspondence, reports, agendas, presentations, and meeting minutes.
• Screen phone calls, visitors, and email communications.
• Maintain confidential records and sensitive information in accordance with district policies.
• Organize and maintain electronic and paper filing systems.
• Prepare purchase requisitions and monitors purchase orders.
• Maintains budget spreadsheets and expenditure records.
• Process invoices and assist with payment tracking.
• Coordinate conference registrations, travel arrangements, and reimbursements.
• Assists with planning, coordinating and executing district-wide events.
• Communicate with school administrators, bookkeepers, teachers, vendors, and consultants.
• Maintain accurate financial and program records.
• Ensure documentation complies with district record retention requirements.
• Prepare reports using district information systems, spreadsheets, and databases.
• Maintain office equipment and arrange service as needed.
• Maintain fixed assets inventory.
• Supervisor may assign other duties as needed.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Must exhibit manual dexterity to enter data into a computer; to see and read a computer screen and printed material with or without vision aids;

hear and understand speech at normal workplace levels, outdoors and on the telephone; speak in audible tones so that others may understand clearly in normal workplaces, outdoors and on the telephone; physical agility to lift up to 25 pounds.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Duties are normally performed in a school/classroom environment. Duties may be conducted in work-related community settings and/or occasionally performed on study trips away from the school.

Salary Scale:
Classified 11 -

Updated 8/2026