Accounts Payable Specialist

Overview

The happiest people I know are those who lose themselves in the service of others.
— Gordon

B. Hinckley

Why work for us?

• No Nights or Weekends
• 15 Paid Holidays
• Paid Time Off
• Paid Education (Upon Approval)
• Medical Insurance
• Dental Insurance
• Vision Insurance
• 403(b) plus employer match
• Employee Assistance Program
• Chipper-Assistance in Student Loan Forgiveness and Lower Payments

Who We Serve:

Opportunities serves thousands of people annually in Williamson & Burnet Counties. Working cooperatively with other agencies, we are an advocate for those who might not otherwise have a voice in the community. We are dedicated to providing services to help those in need achieve a better, more productive life.

Our Mission:

To empower children, families, and seniors to achieve and sustain independence by delivering vital services and partnering with local organizations to provide education, nutrition, and community support.

Our Vision:

A healthy, educated community in which all people live independently and with dignity.

Responsible for timely and accurate payment of all obligations of Opportunities per established procedures. The position reports to the Accounting Manager and operates under close supervision with limited latitude for the use of independent judgment and initiative.

• Reviews a high volume of all invoices, check requests, and expense reimbursements received for clerical accuracy and proper approvals, as well as for previous payments of the same invoice.
• Ensures accurate coding of all invoices, check requests, and expense reports within the current account structure and follows up on any discrepancies.
• Matches purchase orders to invoices. Keeps all check requests received organized and easily accessible at the workstation before data entry into the system.
• Inputs obligations into accounting software in a timely and accurate manner following established timelines and due dates.
• Maintains files of paid invoices including all check and ACH copies and payables reports by fiscal year. Files should be easily accessible and properly labeled.
• Maintains the list and distribution of all credit cards, and inputs all credit card activity into the accounting software, and reconciles credit card statements monthly.
• Create new vendor files as needed and maintain files for vendor contracts and agreements.
• Prepares and prints approved disbursements onto preprinted check stock and delivers to signatories for approval. Payments are to be made timely as indicated on invoices and statements.
• Responsible for keeping adequate supplies of check stock and re-ordering as needed.
• Collects and maintains all W-9 files under IRS regulations.
• Review vendor's information for 1099 compliance, making any needed corrections; prepare 1099-Misc. forms at calendar year-end.
• Maintain lists of vehicles, toll tags, and fleet fuel cards.
• Works with procurement to ensure procedures are followed.
• Communicates effectively with vendors and employees at all levels in the organization regularly.
• All employees are expected to adhere to OWBC ethics expectations
• Must be able to cooperate and work effectively with others
• Must be diplomatic, honest, and fair
• Regular and punctual attendance is an essential function of the position
• Perform other duties as assigned or as they become apparent

• Knowledge of common accounts payable processes and procedures.
• Knowledge of Abila MIP or similar accounts payable module.
• Knowledge of general accounting principles regarding accruals.
• Strong attention to detail.
• Commitment to Accuracy
• Ability to use 10-Key by touch.
• Competent in various word-processing software, spreadsheets, and database programs.
• Ability to work effectively with others.
• Ability to provide excellent customer service to internal and external clients.
• Ability to organize, prioritize, and utilize effective time management techniques.
• Ability to respect confidentiality at all times.
• Ability to carry out multiple tasks and meet deadlines.
• Ability to follow instructions in written or verbal format.

Education and Training:

• High School Diploma.

Experience:

• Two (2) years of related work experience is…