Office Administrator

Job Description

The Office Administrator will be responsible for a variety of office tasks to keep our operations running smoothly and efficiently. This includes managing office communications, assisting with accounts payable, and new hire orientation facilitator.

• Answer phones, greet guests, keep the office organized and tidy, receive shipments
• Receive mail and disseminate accordingly
• Maintain vehicle inspection reminders and registrations.
• Maintain filing.
• Maintain office supplies, uniforms, etc. and make orders.
• Apply for Right of Way Permits
• New hire orientation facilitator
• Assist with accounts payable; matching invoices with purchase orders and preparing for AP entry. Preparing checks to be signed and mailed.
• Reconcile credit accounts monthly, including expense reports and fuel receipts.
• Assist in coordination of beginning and end of season luncheons, and office Christmas party.
• Year‑end file transitions and new file acquisitions
• Assist in all directions of Director and Project Manager

• Minimum 5+ years of relevant experience in an office environment
• Must be bilingual in Spanish & English.
• Self‑motivated and deadline‑oriented
• Demonstrates a strong sense of accountability
• Excellent verbal and written communication abilities
• Proficient in using MS Office applications
• Detail oriented and ability to focus on work; accuracy and completeness driven
• There is a possibility that the office may relocate from Georgetown to Waco.

• Experience with Vista Viewpoint is preferred

• Paid time off: 80 hrs (2 weeks) start accruing on day 1.
• 401(k)/401(k) matching - Eligible to start contributing after 90 days of employment. We match 100% up to the first 3% and 50% on the next 2% of employee contributions.
• Medical, dental, vision, health insurance, 1x annual salary company paid life insurance, short‑term & long‑term disability, critical illness, and accident coverage.

Full-time

$21-$24

Monday
- Friday 8am
-5pm

Pavement Preservation Group (Cactus Asphalt, Viking Construction, and American Pavement Preservation) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.