JPCourt Clerk II

JOB SUMMARY

Reporting directly to a Court Administrator, the Court Clerk II is responsible for a variety of increasingly complex legal procedural duties in support of the Justice of the Peace Court involving the filing and disposition of criminal and traffic cases and civil claims.

• Provides customer service and performs detailed legal procedures associated with the receipt, review, processing and maintenance of court documents and case files
• Prepares and processes varied legal procedures and documents including summons, subpoenas, writs, notifications, motions, orders, judgments, abstracts, appeals and dismissals
• Sets court appearance schedule and assists with docket coordination
• Serves as courtroom clerk, as required
• Prepares a variety of reports related to case management and compliance
• Cross-trains for departmental coverage of specialized duty assignments
• Works with various local, county and state agencies
• Utilizes legal reference materials to perform research related to current laws and procedures
• Schedules court hearings and mails out notices
• Attends all meetings and trainings, as required
• Performs special duties as assigned
• Criminal Clerk Assignment:
  • Performs transactions related to citations, warrants, pleas, booking sheets and time‑served requests
  • Prepares, issues and recalls warrants and disseminates notifications
  • Processes cash bonds, surety bonds, appeal bonds, bond forfeitures and bond surrenders
  • Processes Driver Safety course applications
  • Receives and processes payment of fees/fines and records dispositions
  • Manages a cash drawer at high‑volume window, balances drawer and prepares deposits
• Civil Clerk Assignment:
  • Schedules and processes court hearings for a wide variety of civil claims and cases
  • Processes evictions, small claims, debt claims and transfer of venues
  • Processes Occupational Driver’s License requests
  • Provides customer service to all litigants
  • Performs research to maintain up‑to‑date knowledge of monthly judgment interest rates
• Juvenile Case Manager Assignment:
  • Performs various civil and criminal transactions pertaining to juvenile defendants
  • Serves as Coordinator and Facilitator for juvenile programs
  • Maintains program(s) sponsorship and oversees fund disbursement
  • Performs home and school visits; meets with and provides support to juveniles
  • Serves as courtroom clerk for juvenile cases
• Collections Coordinator Assignment:
  • Processes requests for payment plans, indigency review and community service
  • Conducts reference interviews and verifications
  • Processes past‑due notices by mail and performs past‑due phone calls
  • Schedules show cause hearings for payment non‑compliance
  • Monitors payment plans and takes appropriate action to issue or recall warrants

• Reports directly to – Court Administrator
• Direct Reports – No

• Position involves prolonged sitting at a workstation, prolonged reading, visual examination of documents, reaching, walking, twisting, bending, repetitive motions and standing
• Position involves occasional lifting and carrying of up to 50 pounds and exertion of up to 25 pounds of force to move objects

• Work is primarily indoors in an air‑conditioned environment
• High‑volume court with stressful situations
• Interaction with persons accused or convicted of crimes

• Work outside of the regular office hours (Monday‑Friday) may be required
• Regular attendance is required

• High school diploma or equivalent
• Two (2) years of clerical experience, with six (6) months experience in a court or legal setting; or six (6) months experience in a Williamson County Court Clerk I position
• One (1) year cash‑handling experience
• Working knowledge of specific job‑related technology

• One (1) year of experience in a Williamson County Court Clerk I position
• Experience with Odyssey Navigator
• Bilingual (Spanish)

• Criminal background check:
  Yes
• Motor Vehicle Record check:
  Yes
• Drug screening:
  No
• Physical exam:
  No
• Psychological exam:
  No
• Additional: N/A

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.