Receiving Administrative Assistant

Smart, Innovative, and Hard-working? Perfect! We are growing and need the right people with the right mindset. Join our family and find a home where you will enjoy working with your peers, be challenged to work hard, and have some fun in the midst of it all.

We are proud to have been named the National Apartment Association's 2025 Top Employer in the Supplier Category.

Benefits that drive themselves

• Pay: $19 - $21/hour Based on Experience and Performance Based Bonuses!
• Full Time, Monday-Friday, 9am - 5:30pm (No Weekends).
• We offer medical, dental, vision, life insurance, disability, 401K, 104 hours paid time off accrual, paid holidays off, and more!
• Employee Discount Program!
• Long‑Term Career Opportunities! Many of our leaders started with Chadwell Supply looking for a job, just like you, but found long‑term career opportunities at one of our 30 Branches across the Country.
• Named Top Companies USA 2022, 2023, 2024, and 2025!

The Receiving Admin facilitates the flow between the Branch, Corporate Offices, vendors, freight companies, receiving clerks, DC Manager, and other members of management.

• Basic computer literacy and experience are required for this position.
• Must have a High School Diploma, GED or specified education such as an AS, BA, etc.
• Be extremely proficient with Microsoft Word, Excel, and Outlook.
• Have excellent problem‑solving skills and be able to multi‑task.

• Be friendly and courteous towards customers and vendors at all times.
• Be a vigilant, sincere and responsible person.
• Be able to work in coordination with his or her supervisor and colleagues.
• Be prepared and flexible to perform associated and related job functions that are not specifically identified in this job description.
• Be capable of learning new computer software systems and adapt to an ever‑changing work environment.
• Be able to demonstrate ability to communicate effectively and courteously via telephone.
• Basic literacy skills are required for this position.
• Be able to sit for extended periods of time.
• File important daily documents including those related to sales orders, receiving, purchase orders, packing lists, hazardous shipping papers and safety meetings.
• Answer phone calls from sales personnel, customers, branch personnel and corporate employees.
• Assist in the computer functions for processes in company operating systems such as Great Plains and Sales Pad.
• File and maintain files for receiving documents.
• Create and process miscellaneous reports for management.
• Assist in the receiving process and print local purchase orders.
• Create sales orders and backorders from completed receiving.
• Assist with the telecommunications for incoming phone calls.
• Process and assist with inbound and outbound fax transmittals.
• Process all completed paperwork.
• Scan and attach receiving paperwork with respective PO’s.
• Contact vendors on missing packing lists and discrepancies.
• Schedule vendor and container shipments.
• Process Special Orders once received.
• Document all receiving clerks, daily lines received.
• Quality control check all receivers against packing list before receiving.

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