Deputy County Clerk- Recording Division Cashier Job Georgetown area,Texas USA,Administrative/Clerical

Job Summary
Reporting directly to an assigned County Clerk Division Supervisor or Coordinator, responsible for performing specialized clerical work for the County courts system while under general supervision. Work involves processing files and documents which may pertain to Court proceedings. Utilizes computer-driven data entry equipment to prepare and modify files, answers telephone calls, and assists the public. Duties assigned to employees in this job title may vary according to division of workload and the needs of the County Clerk’s office.

EXAMPLES OF WORK PERFORMED

Provides direct customer service either in person or on the telephone
Collects payments for court costs and manages front counter till
Creates and maintains various reports related to assigned division
Creates and maintains forms, worksheets, and informational materials
Ensures comprehensive filing systems are maintained and up to date
Assists in planning and executing special projects and events
Assists with policy and procedure updates
Utilizes legal reference materials to perform research related to current laws and procedures
Copies, files, and audits invoices
Enters and verifies data within applicable databases and/or systems
Cross-trains with office staff in other areas to ensure continuity of departmental operations
Complies with departmental and county-wide policies and procedures
Attends all meetings and trainings, as required
Performs special duties as assigned

Recording Assignment

Records official documents provided by courts and attorneys and other related entities
Makes and produces certified copies of documents for public use; makes plain and certified copies when requested by customer
Records real estate documents and verifies signatures for accuracy
Provides customer service functions to walk-in filers, and assists public with use of public workstations
Collects processing fees and maintains balance of assigned cash drawer(s)
Opens, sorts, and processes mail
Reviews document to ensure they meet filing requirements and updates information as needed, such as mailing addresses
Performs data entry legal documents such as real estate/property documents (i.e., deeds of trust, affidavits, abstract of judgments, and tax liens)
Scans documents, reviews for clarity index and data integrity, and helps customers with photocopy of documents
Processes written requests for searches and files letters of request and responses
Notifies customers of account statuses, such as drawdown accounts

ORGANIZATION RELATIONSHIPS

Reports directly to – County Clerk Division Supervisor or Coordinator
Direct Reports – No

PHYSICAL DEMANDS

Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying
Position involves exerting up to twenty (20) pounds of force occasionally and up to ten (10) pounds of force frequently to move objects
Position involves operating a variety of machinery and equipment including computers, scanners, calculators, copiers, etc.

ENVIRONMENTAL FACTORS

Work is primarily indoors in an air-conditioned environment

IRREGULAR HOURS

Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
May be deemed essential personnel in the event of an emergency
Regular attendance is required

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject…