Legal Program Manager

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Under general supervision of the City Attorney, performs a variety of complex, sensitive, and confidential functions within the Legal Department, including project management and administrative support tasks in rapidly changing environment. Requires a high degree of independent judgment and a thorough knowledge of City functions, policies, and procedures.

• This position assists the City Attorney with the Legal and Real Estate Department’s process development and implementation, workload distribution, and quality control.
• The position executes the annual work plan for the Legal Department.
• As the Legal Program Manager, this position is responsible for Legal Program coordination as described below and is responsible for managing four key department programs:
  Procurement Policy and Contract Review;
  Public Information Program Overview;
  Information Knowledge Management; and Legal and Real Estate Department budget.
• Legal Program Coordination:
  Provides professional-level support to the Legal Department, including skilled administrative and operational duties, conducts and analyzes research, resolves citizen complaints, project management/coordination, and contract interpretation.
• Provides complex administrative support: drafts, formats, and/or edits correspondence, reports, agreements, contracts, presentations, overheads, manuals, forms, agendas, agenda cover sheets; prepares minutes for working groups and committees; transcribes a variety of documents, and works with other documents often of a highly sensitive and confidential nature; ensures materials, reports and documents for signatures are accurate and complete.
• Works independently to create reports, memos, or presentations for various groups.
• Provides project coordination duties for the Department, including research, data collection and report preparation; schedules tasks with appropriate City departments and follows up to ensure project schedule is met on assigned projects.
• Receives and screens telephone calls and e-mails; manages issues that require sensitivity and the use of sound independent judgment.
• Maintains current knowledge of division and City administrative procedures.
• May supervise Department administrative staff.
• Performs initial review of Department and/or Purchasing legal review requests to ensure they are made in accordance with prescribed guidelines, regulations and procedures.
• Reviews and analyzes requests for proposals (RFPs), requests for qualifications (RFQs), and invitations to bid (ITBs) to assess legal tasks needed.
• Reviews and evaluates RFP, RFQ, and ITB awards to assess legal tasks needed.
• Trains and educates City staff on purchasing procedures in order to assist them with meeting all guidelines and policies during procurement activities.
• Coordinates and responds to requests for public information, ensuring that responses are provided by statutory deadlines.
• Oversees the administrative functions of the citywide Public Information Center.
• Coordinates and assists staff with processing requests and performing research as needed.
• Coordinates all public information request correspondence with the Attorney General.
• Manages task list and workflow requirements for the Legal Department, including proactive review of requests for legal services and coordination with attorneys on tasks and incoming requests for assistance.
• Assists with records retention and file management; processes automated and hard copy records and files consistent with record retention laws; maintains Department records and retrieves information as needed.
• Oversees the administrative functions and…