Pretrial Services Office Administrator

Job Summary

Reporting directly to the Pretrial Court Services Director, responsible for performance a wide range of advanced office administration duties for the Pretrial Court Services Department.

• Funding for this position will be effective 10/01/2026. EXAMPLES OF WORK PERFORMED
• Provides customer service to the public and staff via telephone, email, or in person
• Assists in annual budget process by collaborating with department leadership on equipment needs and other departmental costs for budget development
• Assist in managing daily calendars for department leadership and department calendars
• Creates and schedules meetings, including coordinating with both internal and external agencies on meeting availability
• Tracks and monitors various budget reports and spreadsheets, including maintaining all financial documents related to department spending
• Performs purchasing coordination for the department, to include reconciliation/oversight of p-card use, generating purchase requisitions, processing invoices, maintaining relationships with suppliers, serving as liaison with county Accounts Payable (A/P) and Purchasing departments, and preparing end-of-fiscal year reporting
• Serves as the office liaison for court agendas, facility maintenance, supply orders, invoices, budget preparation, conference scheduling and travel arrangements
• Maintains inventories and other office supplies for the department
• Assists with updating policies and procedures
• Prepares and submits agenda items for required purchases and approvals
• Reviews, collects, transcribes, and processes paperwork and prepares documents for electronic use
• Maintains department records, as well as oversees retention and storage for department files
• Schedules meetings involving internal and external department leaders and records meeting minutes
• Attends all meetings and trainings, as required
• Readily complies with departmental and county-wide policies and procedures
• Performs special duties as assigned

Reporting directly to the Pretrial Court Services Director, responsible for performance a wide range of advanced office administration duties for the Pretrial Court Services Department.

• Funding for this position will be effective 10/01/2026. EXAMPLES OF WORK PERFORMED
• Provides customer service to the public and staff via telephone, email, or in person
• Assists in annual budget process by collaborating with department leadership on equipment needs and other departmental costs for budget development
• Assist in managing daily calendars for department leadership and department calendars
• Creates and schedules meetings, including coordinating with both internal and external agencies on meeting availability
• Tracks and monitors various budget reports and spreadsheets, including maintaining all financial documents related to department spending
• Performs purchasing coordination for the department, to include reconciliation/oversight of p-card use, generating purchase requisitions, processing invoices, maintaining relationships with suppliers, serving as liaison with county Accounts Payable (A/P) and Purchasing departments, and preparing end-of-fiscal year reporting
• Serves as the office liaison for court agendas, facility maintenance, supply orders, invoices, budget preparation, conference scheduling and travel arrangements
• Maintains inventories and other office supplies for the department
• Assists with updating policies and procedures
• Prepares and submits agenda items for required purchases and approvals
• Reviews, collects, transcribes, and processes paperwork and prepares documents for electronic use
• Maintains department records, as well as oversees retention and storage for department files
• Schedules meetings involving internal and external department leaders and records…