Senior Buyer

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Performs specialized purchasing work in the acquisition of materials, equipment, supplies and services on behalf of the City in accordance with prescribed guidelines, regulations and procedures. Reviews and analyzes purchase requisitions, investigates and develops sources of supplies, prepares bid specifications, issues bid requests and reviews quotations. Interprets purchasing procedures to departments and vendors, as a specialist in assigned categories, which require a degree of technical knowledge.

Applicants are required to attach a resume and cover letter.

Anticipated

Start Date:

On or after October 5, 2026.

ESSENTIAL FUNCTIONS:

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer.

Essential duties and responsibilities may include, but are not limited to, the following:

Researches, prepares, evaluates and awards solicitations, both formal and informal, for all City departments.

Interprets purchasing procedures to departments and vendors in order to assist them with meeting all guidelines and policies during procurement activities.

Processes complex and/or unique purchasing transactions in accordance with state and federal statutes, and within prescribed guidelines, regulations and procedures.

Participates in the identification of suppliers by researching product availability; educates and familiarizes new suppliers with the City’s procurement policies and regulations.

Manages complex bids and solicitations by exercising final authority on determining formal solicitation type, reviewing and writing bid specifications, conducting bid openings, and reviewing and analyzing bids submitted by vendors for best value and responsiveness to the City.

Manages RFP evaluation process, and coordinates among evaluation team members, vendors and final contract negotiation team.

Reviews and evaluates cooperative and group contracts to ensure that all guidelines are observed, and the best value is obtained.

Works extensively online with the City’s financial system and Purchasing bidding website to process procurements, register vendors, post and award solicitations, research historical information, and perform other purchasing activities.

Conducts periodic audits of contracts to ensure compliance with contract requirements, terms, conditions, and billing; prepares audit reports when necessary to document any contract deficiencies; submits written notification of deficiencies to vendors; resolves any discrepancies between contracted parties, and monitors timely renewals, accurate insurance documentation, escalations, etc.

Supervises assigned staff.

Trains and assists City personnel on procurement policies, procedures and processes; training Purchasing department employees on all aspects of purchasing, credit card administration and telecommunications; provides training to warehouse staff as appropriate.

Administers the Credit Card Program to include but not limited to, advising cardholders on policy and credit card usage, processing new applications, adjusting limits, providing for cancellations and renewals, and maintaining accurate records; serves as part of the evaluation team in selecting the issuing bank.

Manages the City’s…