Project Administrator

Responsibilities

• The Project Administrator owns project-level administration across all active TSC-Texas projects
• Working under the direction of the VP of Project Delivery and in close coordination with Project Managers
• Keep subcontract commitments current, owner billing on schedule, compliance documentation complete, and Procore project records accurate and accessible
• Set up new projects in Procore — prime contract, project budget, directory, document structure, and subcontractor access
• Enter and maintain project budgets in Procore; ensure budget structure aligns with the estimate and is current throughout the project lifecycle
• Coordinate with Accounting on Sage 100 job setup to ensure alignment between Procore project records and the accounting system
• Draft, issue, and track subcontracts and purchase orders through the Procore Commitments module
• Prepare monthly owner pay applications in AIA G702/G703 format or owner-specified format and route to the Project Manager

• 3+ years of project administration or project coordinator experience in commercial construction
• Proficiency in Procore — Commitments, Prime Contracts, Financial tools, and Documents modules
• Demonstrated experience preparing or supporting AIA G702/G703 pay applications
• Working knowledge of subcontract and PO administration from issuance through closeout
• Experience with lien waiver tracking and management in a multi-project environment
• Strong Microsoft Excel proficiency — budget tracking, billing logs, and compliance tracking
• Ability to manage multiple active projects simultaneously and meet recurring deadlines without prompting
• Preferred:
  Sage 100 Contractor experience or familiarity with construction accounting systems (Viewpoint, CMiC, or equivalent)
• Experience with certified payroll on Davis-Bacon or state prevailing wage projects
• Familiarity with public owner billing requirements — school districts, universities, or municipalities
• Procore Certification — Financial Management or Project Management module
• Associate or Bachelor’s degree in Construction Management, Accounting, Business, or related field
• Experience in sports construction, athletic surfaces, or track and field projects