District Clerk Court Specialist

Court Specialist

Reporting directly to the Chief Deputy District Clerk responsible for performing complex duties related to supporting various courts for the District Clerk's Office. Level I of II in Court Specialists.

Examples of work performed include:

• Providing customer service and performing detailed legal procedures associated with the receipt, review, processing and maintenance of court documents and case files
• Preparing and processing varied legal procedures and documents
• Interacting with various state, county, local and private agencies
• Utilizing legal reference materials to perform research related to current laws and procedures
• Preparing a variety of reports related to case management and compliance
• Reviewing and determining court cost
• Scanning all pleading documents received from court
• Conducting records management by creating, retaining, distributing, and disposing files as necessary
• Assisting with jury selection process
• Performing data entry of court proceedings, orders and outcomes based on court documents
• Preparing and completing dismissal dockets
• Processing and distributing attorney vouchers
• Reviewing and accepting e-Files as to the Judicial Committee on Information Technology (JCIT) Standards approved by the Supreme Court of Texas
• Researching cases, mailing notices, and entering orders of the court
• Maintaining responsibility for jury trials and payment of jurors
• Serving as courtroom clerk, when necessary
• Attending all trainings and meetings as needed
• Performing special duties as assigned

Criminal & Civil Assignment:

• Processing and reporting cases to the state via Criminal Justice Information System (CJIS)
• Updating motions and signed orders related to criminal and civil cases
• Providing legal documentation to the Department of Transportation and other state agencies
• Preparing TDCJ Pen Packets for defendants

Organization Relationships:

• Reports directly to – Chief Deputy District Clerk
• Direct Reports – None

Physical Demands:

• Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying

Environmental Factors:

• Work is primarily indoors in an air-conditioned environment

Irregular

Hours:

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• May be deemed essential personnel in the event of an emergency

Minimum Qualifications:

• High School Diploma or equivalent
• Two (2) years of clerical experience with one (1) year in a court or legal setting; OR one (1) year experience in a Williamson County Deputy District Clerk position
• One (1) year cash-handling experience
• Working knowledge of Microsoft Office Suite

Licenses and

Certifications:

Required within thirty (30) days of employment:

• Valid Texas driver's license

Preferred Qualifications:

• One (1) year of experience in a Williamson County Deputy District Clerk position
• Prior experience with records management and e-Filing procedures
• Extensive knowledge of Microsoft applications

Employment Testing:

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal background check:
  Yes
• Motor Vehicle Record check:
  No
• Drug screening:
  No
• Physical exam:
  No
• Psychological exam:
  No
• Additional: N/A

Supplemental Information:

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after 5 (five) business days. The Human Resources Department is located at 100 Wilco Way, Suite HR101, Georgetown, TX 78626. Phone , or visit our website co.org/hr.

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

Tobacco Free Workplace Policy:

Williamson County is a tobacco free workplace. The use of tobacco and non-tobacco products such as vapor, e-cigarettes and the use of chewing tobacco or like products is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.